Executive/Personal Assistant

RDY Advisors, LLC; Fort Lauderdale (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

RDY Advisors, LLC in Fort Lauderdale, Florida is seeking a highly organized Executive / Personal Assistant. In this key role, you will be supporting an active entrepreneur with management of complex calendars, travel coordination, and administrative tasks.

The ideal candidate will excel in a fast-paced environment, demonstrate high levels of discretion, and possess strong organizational skills. This is an on-site position ideal for individuals who can adapt quickly to evolving demands.

Qualifications

• Minimum 5 years of experience supporting senior executives.
• Experience coordinating domestic and international travel.
• Strong command of the English language.

Responsibilities

• Manage complex business and personal calendars.
• Coordinate meetings, logistics, and travel.
• Assist with project management and special initiatives.

Skills

Organizational skills

Attention to detail

Communication skills

Problem-solving

Time management

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

OneDrive

SharePoint

Job description

About RDY Advisors, LLC

RDY Advisors is a real estate investment and advisory firm that helps businesses, organizations, and individuals make informed real estate decisions. In addition to providing advisory services, the firm actively invests in multifamily, industrial, and retail properties throughout the United States.

Position Overview

RDY Advisors is seeking a highly organized, proactive, and trustworthy Executive / Personal Assistant to support the firm's Executive from an on-site home office in Fort Lauderdale, Florida.

This is a demanding, high-accountability role supporting an active entrepreneur involved in multiple businesses, investments, projects, and personal commitments. Success in this role requires exceptional attention to detail, strong judgment, discretion, adaptability, and the ability to manage constantly shifting priorities.

The ideal candidate anticipates needs before they arise, takes ownership of problems and solutions, and thrives in a fast-moving environment where no two days are exactly alike.

Key Responsibilities

Executive Support

• Manage complex business and personal calendars
• Coordinate meetings, appointments, and scheduling logistics
• Arrange and manage domestic and international travel, including detailed itineraries
• Monitor, prioritize, and assist with correspondence and communications
• Prepare documents, presentations, reports, and meeting materials
• Organize and maintain digital and physical filing systems
• Track action items and ensure follow-through on commitments
• Coordinate with clients, vendors, advisors, and external stakeholders
• Assist with project management and special initiatives
• Handle confidential information with the highest level of discretion

Administrative & Operational Support

• Create systems and processes that improve efficiency and organization
• Manage documents, contracts, files, and records
• Assist with financial, administrative, and organizational tasks
• Research vendors, services, and solutions as needed
• Identify and solve problems independently whenever possible
• Support day-to-day operational needs of the Executive

Personal Support

This role includes personal assistant responsibilities and is not a traditional Executive Assistant position. Responsibilities may include:

• Managing personal appointments and scheduling
• Coordinating household vendors and service providers
• Running errands
• Grocery shopping and meal pickups
• Post office, FedEx, and UPS visits
• Dry cleaning pick-up and drop-off
• Shipping and receiving packages
• Dog walking when needed
• Assisting with personal travel logistics
• Supporting personal projects and miscellaneous requests

Success in This Role Looks Like

• Anticipating issues before they become problems
• Managing multiple priorities without constant direction
• Following through completely and accurately
• Communicating proactively and clearly
• Creating order and efficiency in a fast-moving environment
• Taking ownership of responsibilities and outcomes
• Solving problems independently whenever possible
• Maintaining composure and professionalism under pressure

Required Qualifications

• Minimum 5 years of experience supporting senior executives, entrepreneurs, founders, or business owners
• Demonstrated experience managing complex calendars and scheduling
• Experience coordinating domestic and international travel
• Exceptional organizational skills and attention to detail
• Strong ability to manage competing priorities simultaneously
• Excellent written and verbal communication skills
• Strong command of the English language
• Advanced proficiency with Microsoft Outlook, Microsoft Excel (including formulas and tables), Microsoft Word (including document editing and redlining), OneDrive, SharePoint, and file management systems
• Ability to work independently with minimal supervision
• High level of discretion and professionalism
• Reliable transportation and willingness to run errands as needed
• Strong problem‑solving and critical‑thinking skills

Preferred Qualifications

• Experience supporting entrepreneurs, founders, or executives with multiple business interests
• Experience in real estate, investments, finance, or related industries
• Experience managing both executive and personal support responsibilities

Ideal Candidate

• Extremely organized and detail‑oriented
• Proactive rather than reactive
• Resourceful and solutions‑oriented
• Comfortable managing both business and personal responsibilities
• Adaptable when priorities shift
• Calm under pressure
• Highly dependable and accountable
• Comfortable working independently
• Trustworthy and discreet
• Motivated by helping an executive operate at their highest level

Work Environment

This role supports a highly active executive involved in multiple business ventures, investments, and projects. Priorities may change throughout the day, and new requests may arise with little notice. The ideal candidate enjoys variety, adapts quickly, and remains organized and effective in a dynamic environment.

This Role May Not Be a Fit If

• You prefer highly structured days with predictable routines
• You prefer narrowly defined responsibilities
• You become frustrated when priorities change
• You dislike running errands or handling personal assistant tasks
• You prefer to wait for direction rather than take initiative
• You are seeking a traditional corporate Executive Assistant position
• You are uncomfortable operating in a fast‑paced, entrepreneurial environment