Executive Assistant

Leeds Professional Resources; Miami (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

Leeds Professional Resources is seeking an experienced administrative assistant to support the Executive Director and senior staff in a fast-paced environment. You will draft letters, invoices, and reports, schedule meetings, record minutes, and manage communications for executives while maintaining records and basic bookkeeping tasks.

The ideal candidate has excellent communication, organizational and time-management skills and is comfortable working in a bilingual (English/Spanish) setting.

Qualifications

• Excellent verbal and written communication skills required.
• Bilingual English/Spanish is preferred.
• Strong organizational and time-management abilities.
• Ability to work well in a fast-paced environment.
• Advanced knowledge of office administration and recordkeeping.

Responsibilities

• Provides high-level administrative support to the Executive Director and leadership staff.
• Drafts letters, memos, invoices, reports and other documents for senior staff.
• Schedules and attends meetings, takes notes and records minutes.
• Receives and summarizes incoming communications for senior staff.
• Performs office tasks including records, supplies, and basic bookkeeping.
• Performs other duties as assigned by executives.

Skills

Communication skills

Bilingual English/Spanish

Organizational skills

Time management

Attention to detail

MS Office proficiency

Education

High school diploma

Bachelor's degree in Business Administration or related field preferred

Tools

Microsoft Office Suite

Job description

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Qualifications

• Excellent verbal and written communication skills, Bilingual English/Spanish.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Experience:

• High school diploma required; Bachelor's degree in Business Administration or related field preferred.
• At least four years of related experience required.