Executive Assistant

U.S. Agency For Global Media; Miami (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

U.S. Agency For Global Media seeks an Executive Assistant in Miami to support the Director and Deputy Director of the Office of Cuba Broadcasting (OCB).

The role focuses on day-to-day operations, coordinating internal processes, and facilitating workflows requiring senior leadership approval. The incumbent will assist in managing a range of activities, ensuring tactful diplomacy and timely coordination across levels of the organization.

Qualifications

• Experience with administrative concepts, principles, and practices applicable to delivering and coordinating effective internal processes.
• Experience with organizational priorities and preferences applying appropriate decisions as related to daily/routine office practices.
• Experience with communication techniques and skill using tact and diplomacy across multiple levels of an organization and personnel.
• Experience prioritizing, accomplishing competing tasks, and identifying methods for expediting the workflow.
• Experience assessing complex programs and new initiatives and determining administrative support needed to accomplish objectives.

Responsibilities

• Executive Assistant supporting the Director and Deputy Director in day-to-day operations.
• Manage and support workflows requiring signature/approval by the OCB Director or Deputy Director.
• Provide direct support to senior leadership and coordinate internal/external activities.

Skills

Administrative concepts

Organizational priorities

Effective communication

Diplomacy

Task prioritization

Job description

This position is located in the Office of the Director, Office of Cuba Broadcasting (OCB) to manage and support efficient workflows of all policy, program, and correspondence that require approval and signature by the OCB Director or Deputy Director. This position serves as an Executive Assistant, the incumbent assists in support of day-to-day operation of the Director's Office, including direct support to the Director and Deputy Director. Applicants must have a minimum of one year of specialized experience at a level of difficulty and responsibility comparable to the GS-11 or comparable pay band in the Federal service or equivalent experience in the private sector. Specialized Experience is experience that has equipped the applicant with the knowledge, skills and abilities to successfully perform the duties of the position that is typically in or related to assisting in support of day-to-day operation of an operation's senior leadership internal and external activities.

• Experience with administrative concepts, principles, and practices applicable to delivering and coordinating effective internal processes.
• Experience with organizational priorities and preferences applying appropriate decisions as related to daily/routine office practices.
• Experience with communication techniques and skill using tact and diplomacy across multiple levels of an organization and personnel.
• Experience prioritizing, accomplishing competing tasks, and identifying methods for expediting the workflow.
• Experience assessing complex programs and new initiatives and determining administrative support needed to accomplish objectives.