Executive Assistant

Lee Read Diamonds; Meridian (ID); On-site; USD 33,000 - 39,000; Full time

Benefits offered by this job

Employer-paid health insurance

Identity theft insurance

Job summary

Lee Read Diamonds in Meridian, Idaho is seeking an Executive Assistant to provide professional administrative support to the President and to act as a trusted resource in the day-to-day operations of the business.

This role will manage calendars, coordinate meetings, prepare documents, maintain records, handle confidential information, and support purchasing, vendor coordination, and internal communications.

Qualifications

• Experience supporting executive-level matters while handling confidential information.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication with a professional presence.
• Proficiency with Microsoft Word, Excel, Outlook, and related business systems.

Responsibilities

• Provide day-to-day administrative support to the President and assist with priorities.
• Manage calendars, appointments, meetings, and scheduling needs.
• Coordinate meeting prep, documentation, action items, and follow-up.
• Prepare and maintain correspondence, reports, and records.
• Track deadlines and outstanding items to ensure timely completion.
• Serve as a professional contact for internal and external communications.
• Maintain organized digital and physical records and improve procedures.
• Coordinate office supplies, vendors, and routine administrative needs.
• Support purchasing, inventory, invoicing, and financial admin tasks as assigned.
• Identify issues and communicate them promptly; support policies and controls.

Skills

Calendar management

Communication

Confidentiality

Microsoft Office

Organization

Independent work

Job description

Lee Read Diamonds is a family-owned jeweler dedicated to trust, integrity, and exceptional customer service. Join a team that helps customers celebrate life's most meaningful moments.

About the role

The Executive Assistant provides professional administrative and organizational support to the President and serves as a trusted resource in the day-to-day operation of the business. This position helps manage priorities and competing demands, coordinate information and schedules, maintain accurate records, and ensure important tasks and commitments are handled with care and follow-through.

What you'll do

• Provide day-to-day administrative support to the President and assist with managing priorities and competing demands
• Manage calendars, appointments, meetings, and related scheduling needs
• Coordinate meeting preparation, documentation, action items, and follow-up
• Prepare, organize, and maintain correspondence, reports, records, and other business documents
• Track deadlines, commitments, and outstanding items to support timely completion
• Serve as a professional point of contact for internal and external communications
• Maintain organized, accurate, and accessible digital and physical records
• Establish, maintain, and improve administrative procedures, checklists, and workflows
• Maintain order logs, administrative documentation, and other business records
• Coordinate office supplies, purchase orders, and routine administrative needs
• Maintain accurate and confidential documentation and information
• Use Microsoft Word, Excel, Outlook, and other business systems effectively
• Provide administrative support for purchasing, inventory, ordering, receiving, vendor coordination, equipment, and facility needs
• Maintain accurate documentation related to vendors, purchasing, inventory, and other operational activities
• Assist with deposits, invoices, reporting, reconciliations, and other routine financial administrative processes as assigned
• Identify discrepancies, missing information, or potential issues and communicate them promptly
• Support established company policies, procedures, and internal controls
• Develop a working understanding of the business and how administrative activities support its overall operation
• Coordinate information between ownership, management, employees, vendors, clients, and other business contacts
• Communicate clearly, professionally, and appropriately across departments and locations
• Support a consistent flow of information so that priorities, decisions, and next steps are understood
• Build productive working relationships while maintaining appropriate professional boundaries
• Assist with company projects, events, and special initiatives as assigned
• Coordinate schedules, documentation, communications, and follow-up for assigned projects
• Help bring organization and structure to new initiatives and changing priorities
• Take ownership of assigned responsibilities and follow them through to completion
• Assist with general store operations and administrative needs as assigned
• Support communication and coordination between departments as needed

Qualifications

• Experience supporting legal or confidential business matters, with the ability to maintain confidentiality, exercise sound judgment, and handle sensitive information appropriately
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills and a professional presence
• Proficiency with Microsoft Word, Excel, Outlook, and other common business technology
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy
• Strong judgment, discretion, and ability to handle confidential information appropriately
• Ability to work independently, take initiative, and follow assignments through to completion
• Strong critical‑thinking and problem‑solving skills
• Ability to provide thoughtful, objective perspective and maintain professionalism in a variety of situations
• 100% Employer‑Paid Medical, Dental & Vision: We cover the full cost of employees premiums for Medical, Dental, and Vision insurance
• Full coverage for Identity Theft insurance

The pay range for this role is:

24 - 28 USD per hour (Lee Read Diamonds)