Executive Assistant

Career Group; Menlo Park (CA); Hybrid; USD 120,000 - 140,000; Full time

Job summary

A leading early-stage Venture Capital firm in Menlo Park seeks a highly organized Executive Assistant to support senior executives. This hybrid role offers flexibility with competitive compensation and outstanding benefits. Responsibilities include managing schedules, preparing documents, and collaborating across teams.

Benefits

Medical insurance

Vision insurance

401(k)

Qualifications

• 3+ years of prior administrative experience supporting senior executives.
• Strong communication skills with the ability to interact with executives.

Responsibilities

• Provide high-level administrative support to the Venture Partner and two Principals.
• Manage complex calendars and travel arrangements.

Skills

Communication

Organizational Skills

Problem-Solving

Tools

Microsoft Office Suite

Google Workspace

Job description

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Our client, a leading early-stage Venture Capital firm based in Menlo Park, is actively seeking a highly organized and proactive Executive Assistant to support one Venture Partner and two Principals on the venture team (one focused on investing and one on business development). This hybrid role offers the opportunity to work 3 days a week in the office, with flexibility for remote work. The company offers a collaborative environment and competitive compensation, along with outstanding benefits.

Salary: $120k - $140k + generous bonus and benefits

Responsibilities:

• Provide high-level administrative support to the Venture Partner and two Principals, ensuring smooth day-to-day operations
• Manage complex calendars, including scheduling meetings, coordinating travel arrangements, and setting up conference calls
• Prepare and edit documents, presentations, and reports for internal and external stakeholders
• Handle sensitive and confidential information with discretion
• Process expense reports, reimbursements, and assist with financial reporting
• Assist with office logistics, including organizing meetings, events, and team functions
• Provide support for ad-hoc projects, with an emphasis on improving team efficiency and workflow
• Collaborate closely with other teams across the firm, fostering strong internal relationships

Qualifications:

• 3+ years of prior administrative experience supporting senior executives, preferably in the financial services or venture capital industry
• Strong communication skills, both written and verbal, with the ability to interact with executives and clients
• Exceptional organizational skills with keen attention to detail and ability to manage multiple priorities
• Proficiency in Microsoft Office Suite and Google Workspace; familiarity with financial tools and project management software is a plus
• Resourceful, independent, and proactive with a strong ability to problem-solve and anticipate needs
• Works collaboratively in a team environment

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Venture Capital and Private Equity Principals

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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