Executive Assistant

LinkedIn - Jobboard; Los Gatos (CA); On-site; USD 100,000 - 125,000; Part time

Job summary

An innovative firm is seeking a proactive Executive Assistant to thrive in a dynamic environment. This role offers flexibility, allowing you to support both business and personal tasks while managing communication and operations. If you are a self-starter who enjoys problem-solving and can pivot between priorities, this position is perfect for you. Join a team that values initiative, creativity, and a positive attitude, where you can take ownership of your work and contribute to a growing business. If you love variety and fun in your work, this is the opportunity you've been waiting for!

Qualifications

• Ability to manage multiple tasks and prioritize effectively.
• Experience in administrative support or executive assistance.

Responsibilities

• Support business and personal tasks efficiently.
• Manage communication and streamline operations.

Skills

Organizational Skills

Problem Solving

Communication Skills

Tech Savvy

Flexibility

Education

High School Diploma

Bachelor's Degree (Preferred)

Tools

CRM Tools (HubSpot, Asana)

Job description

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Description

Assistant – Los Gatos, CA

Location: Onsite & Remote

Type: Full-Time or Part-Time (Flexible)

This is an hourly position for $30.00/per hour

About The Role

Are you a highly organized, tech-savvy problem solver who thrives in a fast-paced, ever-changing environment? Do you love figuring things out on your own, taking initiative, and bringing new ideas to the table? If you’re looking for a role where no two days are the same and fun is a non-negotiable, this might be the perfect fit.

This role is flexible—we’re open to both full-time and part-time candidates, depending on the right fit and their availability.

You’ll be supporting both business and personal tasks, helping to streamline operations, manage communication, and keep things moving efficiently—without needing constant direction. This role is ideal for someone independent, proactive, and comfortable jumping between priorities.

This role is located in Los Gatos, CA, and candidates must be able to come onsite.

What You’ll Be Doing

• Sales Support & Outreach: Send emails, track contacts in CRM, source new leads, and manage LinkedIn outreach.
• Data & Admin Support: Assist with client data needs, organize information, and handle occasional reporting tasks.
• Scheduling & Follow-Ups: Keep track of meetings, send reminders, and ensure nothing falls through the cracks.
• Inbox & Communication Management: Help manage email flow, prioritize messages, and flag important tasks.
• Personal Tasks: From online research to handling returns, organizing personal to-dos, and keeping things streamlined.
• Creative Problem Solving: Find new, more efficient ways to handle tasks, introduce automation, and improve workflows.
• Onsite Tasks (if local): Occasional in-person meetings, handling physical documents, coordinating errands, or assisting with personal tasks.
• Have Fun While Doing It: We don’t do boring—we want someone who enjoys their work and brings a positive, can-do attitude!
  
  

What Makes You a Great Fit

Self-Starter Mentality – You don’t wait for instructions; you figure things out, ask the right questions, and take action.

Tech-Savvy & Quick Learner – Comfortable using CRMs, automation tools, and finding tech solutions to improve efficiency.

Highly Organized & Detail-Oriented – You love checklists, processes, and keeping things on track.

Creative & Resourceful – If there’s a better way to do something, you’ll find it and execute.

Adaptable & Flexible – You can pivot between tasks (business & personal) and stay cool under pressure.

Excellent Communicator – You know when to ask questions, how to follow up, and how to keep things moving.

Fun & Energetic – We love what we do, and we want someone who enjoys the work, contributes to ideas, and makes the process enjoyable!

Bonus Points If You Have

Experience with CRM tools like HubSpot, Asana, or similar project management systems.

A background in admin support, sales operations, or executive assistance.

A knack for process improvement, automation, or creating streamlined workflows.

A natural ability to read between the lines and anticipate needs before they come up.

Why You’ll Love This Role

Work in a fast-paced, high-energy environment—no two days are the same!

Freedom to take ownership—you’ll have autonomy to create, execute, and improve.

Be a part of something exciting—supporting a growing business where ideas and initiative are valued.

Have fun while working—our team believes work should be productive and enjoyable.

How To Apply

If this sounds like your dream role, send an email to [e-mail] with:

A Brief Intro About Why This Role Excites You.

Examples of how you’ve taken initiative in past roles.

A fun fact about yourself (because, again, we only have fun).

We can’t wait to hear from you!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Internet

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