Executive Assistant

Northwind Grove Group; Memphis (TN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Comprehensive health insurance

Retirement plans

Professional development opportunities

Flexible work arrangements

Job summary

Northwind Grove Group in Memphis, TN is seeking an Executive Assistant to support the executive team in a full-time role. You will manage schedules, coordinate travel, prepare documents, and ensure confidentiality.

Strong organizational skills and 3+ years of EA experience are required; proficiency in Microsoft Office is essential. Renewable energy experience is a plus, and the role offers growth opportunities within a dynamic environment.

Qualifications

• Minimum 3 years of experience as an Executive Assistant.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Experience in the renewable energy sector is a plus.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to the executive leadership team, including scheduling, coordinating travel arrangements, and managing calendars.
• Assist with the preparation and organization of executive meetings and events, including sending out agendas, taking minutes, and preparing presentation materials.
• Handle incoming and outgoing communications, including emails, calls, and mail, with a focus on confidentiality and professionalism.
• Maintain and update company records, including contracts, agreements, and other important documents.
• Support the executive leadership team in day-to-day tasks, such as preparing reports and coordinating with stakeholders.
• Assist with the coordination of company events and initiatives to ensure smooth execution.

Skills

Executive support

Time management

Organizational skills

Communication skills

Attention to detail

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Job description

Northwind Grove Group, a leader in renewable energy, seeks an Executive Assistant in Memphis, TN. This full-time role offers the chance to work for a growing organization dedicated to sustainable solutions. Salary is negotiable.

You will support the executive team, manage schedules, and coordinate meetings. Your tasks include preparing documents, handling correspondence, and ensuring confidentiality. You will also assist with travel arrangements and event planning.

You will collaborate with a team of professionals in a modern office environment. The workplace is in Memphis, TN, offering a dynamic and supportive atmosphere. The city provides a vibrant urban setting with cultural attractions.

The salary is negotiable, with the potential for growth based on performance, allowing employees to see a direct correlation between their efforts and their compensation.

• Comprehensive health insurance, which covers a wide range of medical services and procedures, ensuring that employees and their families have access to quality healthcare.
• Retirement plans are also provided, offering various investment options to help employees save for their future.
• Professional development opportunities are abundant, with access to training programs, workshops, and seminars that can enhance skills and advance career prospects.
• Additional perks, such as flexible work arrangements, wellness programs, or bonuses, may be available upon negotiation, further demonstrating the company's commitment to employee satisfaction and well-being.

You should have at least 3 years of experience as an Executive Assistant. Proficiency in Microsoft Office Suite is required. Strong organizational skills and attention to detail are essential. Experience in the renewable energy sector is a plus.

What You Will Do:

• Provide administrative support to the executive leadership team, including scheduling, coordinating travel arrangements, and managing calendars.
• Assist with the preparation and organization of executive meetings and events, including sending out agendas, taking minutes, and preparing presentation materials.
• Handle incoming and outgoing communications, including emails, calls, and mail, with a focus on maintaining confidentiality and professionalism.
• Maintain and update company records, including contracts, agreements, and other important documents.
• Support the executive leadership team in their day-to-day tasks, such as preparing reports, managing correspondence, and coordinating with internal and external stakeholders.
• Assist with the coordination of company events and initiatives, ensuring they run smoothly and according to plan.

What You Bring:

• A bachelor's degree in a related field or equivalent experience.
• Proven experience as an Executive Assistant or similar role, with a strong understanding of executive-level administrative responsibilities.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with the ability to work effectively with a diverse range of individuals at all levels of the organization.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Confidentiality and discretion, with the ability to handle sensitive information with care and professionalism.