Executive Assistant

Moss & Associates (Construction); McKinney (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

An established industry player is seeking a proactive Executive Assistant to support the President in a dynamic construction environment. This role involves managing complex calendars, preparing essential materials, and ensuring smooth communication across various departments. The ideal candidate thrives in fast-paced settings, demonstrating exceptional organizational and problem-solving skills. With a focus on confidentiality and professionalism, this position offers an exciting opportunity to contribute to a company renowned for its innovative projects and strong workplace culture. Join a team that values safety, quality, and employee development, and make a significant impact in a growing firm.

Qualifications

• 5+ years of executive support experience in multi-regional operations.
• Proficient in Microsoft Office and communication tools.
• High emotional intelligence and discretion.

Responsibilities

• Manage the President’s calendar and coordinate meetings across time zones.
• Prepare briefings, manage correspondence, and handle travel arrangements.
• Ensure clear communication from the President’s office to executive leadership.

Skills

Executive Support

Communication Skills

Time Management

Problem-Solving

Organizational Skills

Education

Bachelor's Degree

Tools

PowerPoint

Microsoft Office

MS Excel

Teams

Zoom

Doodle

Job description

Join to apply for the Executive Assistant role at Moss & Associates (Construction)

Join to apply for the Executive Assistant role at Moss & Associates (Construction)

Company Overview

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

Company Overview

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.

Who You Are

You are a proactive problem-solver who thrives in fast-paced environments. You anticipate needs before they arise, love bringing structure to chaos, and communicate with polish and care. You bring a “no task is too small” attitude, matched with high emotional intelligence and executive presence.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss’ Executive Assistant serves as a strategic partner and key operational support to the President to ensure efficiency in communication, coordination, and execution of the President’s daily and long-term responsibilities. Given the complexity and regional scope of a multi-regional construction company, the EA must operate with a high degree of professionalism, confidentiality, and initiative.

Essential Job Duties And Responsibilities

Executive Support

• Manage and prioritize the President’s calendar with a high level of detail and discretion, coordinating meetings across time zones.
• Prepare daily briefings and meeting materials, including agendas, presentation decks, and notes.
• Arrange and manage complex travel itineraries, including flights, accommodations, ground transportation, and expense reports.
• Draft, proofread, and manage correspondence, communications, and reports.
• Act as a gatekeeper and liaison between the President and internal/external stakeholders.
• Event plan and coordinate events varying in audience size ensuring communication, RSVPs, space planning, meals, and entertainment, and more. This includes, but is not limited to, leadership trainings, quarterly workshops, and quarterly presentations both virtually and in person.
• Maintain vendor relationships at sporting clubs, athletic venues, hotels, and social clubs.
• Complete ad hoc projects assigned such as personal events and/or family needs.
• Work both autonomously and in collaboration with teammates, colleagues, and external contacts.
• Work hard, Be nice, Have fun.
  
  

Strategic Operations

• Track and follow up on key initiatives, deliverables, and action items on behalf of the President.
• Attend high-level meetings, record minutes, and manage the flow of information to ensure accountability and timely progress.
• Coordinate meetings, regional leadership summits, and off-site executive retreats.
  
  

Communication Management

• Ensure clear and consistent internal communication from the President’s office to executive leadership, regional GMs, and field offices.
• Maintain discretion in handling confidential and sensitive information, including legal documents, HR matters, and financials.
  
  

Cross-Functional Coordination

• Liaise with regional offices and project sites to ensure alignment with the President’s directives and company-wide initiatives.
• Support coordination between departments such as Operations, HR, Finance, and Legal when executing company-wide goals or addressing issues.
  
  

Professionalism and Judgment

• Represent the President with tact, integrity, and diplomacy in all interactions.
• Welcome team members by greeting them, in person or on the telephone; answering or directing inquiries and determining whether they should be given access to specific individuals.
• Make sound decisions independently and exercise excellent judgment in prioritizing needs.
  
  

Proactive Mindset

• Anticipate the President’s needs and potential obstacles in a fast-paced, dynamic environment.
• Continuously look for ways to streamline operations and improve administrative processes.
  
  

Time Management and Flexibility

• Demonstrate exceptional time management and the ability to adapt to frequent and sudden changes.
• Be available beyond standard office hours to support after-hours scheduling, travel changes, or urgent matters.
  
  

Education And Work Experience

• 5+ years of executive support experience, ideally with similar size and multi-regional operations.
• Tech savvy; Proficient in PowerPoint, Office, and MS Excel, Teams, Zoom, Doodle, etc.
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving abilities.
• Proven ability to maintain confidentiality and manage sensitive information with discretion.
• Bachelor's degree from a four-year college or university preferred.
• Soft Skills:
• High emotional intelligence and discretion.
• Ability to build trust and maintain rapport at all levels.
• Detail-oriented, yet able to see the big picture.
  

JOB TITLE: EXECUTIVE ASSISTANT

JOB LOCATION: MCKINNEY, TX

CLASSIFICATION: FULL TIME – EXEMPT – SALARIED

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Construction

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