Executive Assistant - Ops Team

Fireflies; United States; Remote; USD 50,000 - 90,000; Full time

Job summary

Join a dynamic and innovative company as an Executive Assistant, where you will play a crucial role in optimizing processes and supporting strategic initiatives. This position offers immense learning opportunities in a fast-paced environment that values flexibility and results. Collaborate with internal teams and external stakeholders while managing executive schedules and communications. Embrace new technologies and contribute to a culture of continuous improvement. If you're resourceful and tech-savvy, this is the perfect opportunity to make a significant impact.

Benefits

Competitive compensation

Work remotely from anywhere

Opportunities for lateral movement and rapid growth

Paid time off

Flexible leave policy

Qualifications

• 2+ years of experience in an Executive Assistant or operations role, preferably in tech or SaaS.
• Strong written and verbal communication skills with a collaborative approach.

Responsibilities

• Identify inefficiencies and streamline workflows using AI-driven automation.
• Analyze data to support operational improvements and decision making.

Skills

Problem-Solving Skills

Communication Skills

Tech Proficiency

Data Analysis

Education

2+ years in EA or operations role

Tools

MS Office

Google Workspace

Slack

Loom

Notion

Asana

Zapier

Replit

Job description

We are looking for a dynamic Executive Assistant to join our Operations team. This role is ideal for someone who can seamlessly transition between tactical execution and strategic planning, bringing innovation and structure to a fast-paced environment. If you are resourceful, tech-savvy, and thrive on solving complex problems, we would love to meet you.

Responsibilities:

• Process Optimization: Identify inefficiencies, implement AI-driven automation, and streamline workflows using tools like Zapier, Replit, and other low/no-code platforms.
• Data-Driven Decision Making: Analyze data to uncover actionable insights and support operational improvements.
• Collaborative Partner: Work closely with internal teams and external stakeholders to propose solutions, drive initiatives, and maintain strong relationships.
• Strategic Schedule Management: Oversee executive calendars, prioritize tasks, and coordinate meetings to ensure optimal time management.
• Documentation and Communication: Create executive reports, presentations, and memos, ensuring clear and effective communication.
• Adaptability: Learn new tools and technologies, stay ahead of industry trends, and support innovation within the team.

Qualifications:

• Experience: 2+ years in an EA, operations, or similar role, preferably in tech or SaaS.
• Communication: Strong written and verbal skills, with a collaborative approach.
• Tech Proficiency: Skilled in MS Office, Google Workspace, and platforms like Slack, Loom, Notion, and Asana. Experience with automation tools and LLMs is a plus.
• Problem-Solving Skills: Analytical mindset with a proven ability to identify challenges, generate solutions, and deliver results.

Why Join Us

• Immense Learning Opportunities: Be part of a rapidly scaling, market-leading company.
• Ownership and Impact: Operate as a high-performing individual with a growth mindset.
• Innovation-Driven Culture: Work with a passionate team that thrives on solving challenges.
• Dynamic Environment: Thrive in a fast-paced, supportive environment that values outcomes over rigid schedules. Adapt your work timing to deliver your best.

Values Important to Us:

• Be a great communicator and culture maintainer.
• Review our culture document.
• Be data-driven and customer-focused.
• Measure results and automate when possible.
• Strive to improve 10% every week.
• Maintain an internal compass, take accountability, and show initiative.
• We value overcommunication, candid feedback, and a results-driven culture.

Perks and Benefits:

• Competitive compensation
• Work remotely from anywhere
• Opportunities for lateral movement and rapid growth
• Paid time off and flexible leave policies
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