Executive Assistant

BrightSpring Health Services; Louisville (KY); On-site; USD 55,000 - 90,000; Full time

Job summary

BrightSpring Health Services in Louisville seeks an experienced Executive Assistant to IT leadership. You will manage schedules, arrange travel, prepare presentations, and handle confidential information with discretion.

This role requires strong organizational skills, five years supporting executives in large organizations, and a proactive, collaborative approach to supporting a fast-moving IT leadership team.

Qualifications

• Associates degree or relevant experience.
• Five years of relevant experience supporting executives in large organizations.
• Skilled at administrative tasks.
• Knowledge of corporate policy.

Responsibilities

• Manages the executive's schedules.
• Makes travel arrangements to optimize time.
• Facilitates staff meetings with agenda, notes, and actions.
• Prepares documents and presentation materials.
• Screens and responds to inquiries and correspondence.
• Maintains confidential information and records security.
• Supports Executive Committee EA's for Leadership/Board meetings as needed.

Skills

Executive support

Scheduling

Travel coordination

Information handling

Education

Associates degree or relevant experience

Job description

Our Company

BrightSpring Health Services

Overview

Be at the center of IT leadership and make an impact.As a trusted partner to senior IT leaders, you'll keep priorities moving, maximize executive effectiveness, and bring people, information, and action together.

This is a dynamic role for someone whoanticipates needs, thrives on complexity, and gets things done. You'll manage schedules and travel, orchestrate leadership meetings, prepare high-impact presentations and communications, track commitments, and handle sensitive information with discretion and sound judgment. You'll also help shape IT's culture, engagement, well-being, diversity, and community initiatives.

If you'reorganized, proactive, collaborative, and energized by working at the heart of a fast-moving organization, this is your opportunity to be more than an Executive Assistant—you'll be a trueforce multiplier for IT leadership.

Responsibilities

• Manages the executive's schedules
• Makes travel arrangements to make best use of time
• Facilitates staff meetings with agenda as well as notes and tracks actions to completion
• Takes an outcome based approach to managing IT Associate Engagement, Well Being, Culture, Diversity
• and Community Engagement goals
• Gathers, compiles, verifies, and analyzes information for the executive's use in documents such as memos, letters, reports, speeches, presentations, and news releases
• Facilitates smooth communications between the executive and coworkers and between the executive and external parties such as media, customers, and the public
• Handles confidential information
• Maintains the security of the executive's records and files
• Assists with supporting Executive Committee EA's for Leadership meetings & Board meetings (as needed and determined by CEO's EA)
• Monitors, reviews, and approves standard expenditures to ensure the activities of the office are conducted within established budgets for IT
• Performs tasks using independent judgment and discretion
• Prepares documents and presentation materials
• Screens and responds to incoming correspondence, inquiries, and phone calls
• Drafts letters and official information releases
• Arranges and attends meetings
  • Takes and distributes minutes
• Remains knowledgeable of corporate policy
• Performs other tasks as assigned

Qualifications

• Associates degree or relevant experience
• Five years of relevant experience supporting executives in large organizations
• Skilled at administrative tasks
• Knowledge of corporate policy

About our Line of Business

BrightSpring Health Services provides complementary home- and community-based health solutions for complex populations in need of specialized and/or chronic care. Through the Company's service lines, including pharmacy, home health care, and rehabilitation, we provide comprehensive and more integrated care and clinical solutions in all 50 states to over 475,000 customers, clients and patients daily. BrightSpring has consistently demonstrated strong and industry-leading quality metrics across its services lines, while improving the health and quality of life for high-need individuals and reducing overall healthcare system costs.For more information, please visit www.brightspringhealth.com. Follow us on Facebook, LinkedIn, and X.