Executive Administrative Assistant

SmartLight Analytics; United States; On-site; USD 50,000 - 70,000; Full time

Job summary

A leading healthcare analytics firm seeks an Executive Administrative Assistant to support the C-Suite and senior executives. The role involves managing calendars, preparing correspondence, and assisting with company deliverables while handling confidential information with integrity. The ideal candidate has strong organizational and communication skills, a high school diploma (GED), and ideally a Bachelor's degree in Business or a related field. Join us to make a meaningful impact in healthcare cost reduction.

Qualifications

• 3+ years of strong PC knowledge and skills.
• Experience particularly with Microsoft Office, focusing on Teams and PowerPoint.
• High school diploma or GED required; Bachelor's degree preferred.

Responsibilities

• Manage executive calendars, travel, and meeting logistics.
• Draft internal and external communications.
• Monitor and prioritize the CEO's email inbox.
• Support board meeting preparations.
• Handle confidential information with discretion.

Skills

Organizational skills

Critical thinking

Attention to detail

Excellent written and verbal communication skills

Problem-solving abilities

Collaboration

Education

High school diploma or GED

Bachelor's degree in Business or related field

Tools

Microsoft Office (Teams, PowerPoint)

Excel

Power BI

Job description

TheExecutiveAdministrative Assistant provides administrative support tothe C-Suiteand other senior executives by handling requests, scheduling meetings, overseeing schedules, preparingcorrespondenceand performing a variety ofadministrative supportfunctions with professionalism and discretion.This role requires excellentorganizationskills, critical thinking, attention todetailand the ability to handle confidential information.

This position is only eligible for legal residents of the United States of America.

Administrativeand Executive Support Responsibilities include, but not limited to the following:

• Manage executive calendars, travel arrangements, and meetinglogistics
• Coordinate cross-functional team schedules and recurring meetings
• ScheduleBusiness Review and ClientDeliverablecalls
• Organize and coordinate,travel & hotel and restaurant reservations,preparing agendas& meeting planning
• Draft internal and external communications
• Prepare,editand format executivepresentations(i.e.All Staff Meetings, Business Reviews, Client Presentations)
• Support marketing and eventlogistics, including equipment shipments
• Create trend graphs, analyze claims data, and format reportsusing available tools (Excel,Power BI,myDBR)
• Coordinatefeedbackfrommultiple stakeholders to efficiently createrecurring and ad-hoc meetings
• Handle confidential information with integrity and discretion
• Assist withCSO’sclient deliverables
• Monitor and prioritize CEO’s email inbox
• Collect,sort, and distribute company mail
• Conduct research, compile data,and prepare documents for review
• Support board meeting preparations, including distribution of agendas and materials
• Manage company subscriptions and licenses (e.g., Encoder,PyCharm, Lucid, WBENC, PI)

Required Qualifications:

Education:

• High school diploma orGED
• Bachelor’s degree in Businessor related fieldhighlypreferred

Experience:

• 3 + years of strong PC knowledge and skills, including Microsoft Officewith a strong focus in Teams andPowerpointproducts

Skills and Competencies:

• Thrive in fast-paced environments with strong interpersonal and excellent written and verbal communication skills
• Highly organized, detail-oriented, and able to prioritizeto meetdeadlines
• Proven multitasker with sound judgment, initiative, and problem-solving abilities
• Capable of resolving complex issues independently
• Collaborative team player with a positive and professional demeanor

AboutSmartLightAnalytics:

SmartLightAnalytics was formed by a group of industry insiders who wanted to make a meaningful impact on the rising cost of healthcare. With this end in mind,SmartLightworks for self-funded employers to reduce the wastefulspendin their healthcare plan through our proprietary data analysis. Our process works behind the scenes to save money without interrupting employee benefits or requiring employee behavior changes.