Executive Assistant

Acadia Healthcare; Alabama; Hybrid; USD 75,000 - 120,000; Full time

Benefits offered by this job

Salary commensurate with experience

Medical, Dental, Vision Insurance

401(k) with company match

PTO and holidays

Life and AD&D Insurance

EAP and mental wellness resources

Career growth within nationwide Acadia

Job summary

Acadia Healthcare is seeking an Executive Assistant to support the C-Suite and Investor Relations function in Franklin, TN. The role includes calendar management, travel coordination, and rapid handling of confidential information.

The EA will develop and maintain filing systems, prepare detailed reports, and assist with special projects and board communications. The ideal candidate has 5+ years supporting executives, exceptional MS Office skills, and the ability to manage multiple priorities

Qualifications

• Requires minimum 5 years supporting C-Suite or executive leadership.
• Advanced MS Office skills with strong document and reporting capabilities.
• Excellent communication skills for internal/external stakeholders including investors and board members.

Responsibilities

• Manage executive calendars, travel, and meetings.
• Plan quarterly financial and investor-relations meetings.
• Prepare high-quality documents, reports, and special projects.
• Maintain filing systems and information retrieval.
• Organize large volumes of emails and information.
• Lead special projects as project manager and coordinate events.

Skills

Advanced computer skills

Interpersonal skills

Organizational skills

Written & verbal communication

Confidential data handling

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Board software

Board reporting tools

Job description

Overview

Executive Assistant

Location: Franklin, TN

About the Role

The Executive Assistant (EA) provides administrative support to the C-Suite leaders, including interaction with key stakeholders such as board members, investors and banking partners, coordinating a variety of projects and assignments, and proactively addressing a wide range of organizational matters in an effective and efficient manner. In addition to providing support to assigned executive leaders, the EA will be responsible for supporting the Investor Relations function.

The EA operates with a high level of trust and integrity, managing the support and coordination of highly confidential and sensitive matters. The EA displays good judgment, professionalism and can manage competing priorities. This position will have the option to work remotely one day per week.

Our Mission

Acadia Healthcare's purpose is to Lead Care With Light and our mission is to be a world-class organization that sets the standard for excellence in the treatment of mental health and addiction concerns. We strive to maintain our standing as a thought leader in the behavioral healthcare industry, providing treatment that is synonymous with compassion and innovation.

Compensation & Benefits

We value your expertise and dedication - and we invest in your success.

• Competitive Base Salary commensurate with experience
• Comprehensive Medical, Dental, and Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO) and recognized holidays
• Company-paid Basic Life and AD&D Insurance
• Employee Assistance Program (EAP) and mental wellness resources
• Opportunities for professional growth and advancement within Acadia's nationwide network

Responsibilities

What You’ll Do

• Executive calendar-management activities - organizing meetings, travel, conferences, etc.
• Responsible for planning relevant quarterly meetings related to the financial calendar and investor relations
• Prepares high-quality documents, complex reports and special projects as directed - utilizing Microsoft Office products
• Establishes, develops, and maintains filing system - retrieving information, as needed
• Organizes and prioritizes large volumes of information and emails
• Works independently and collaboratively with other EAs on special nonrecurring and ongoing projects
• Acts as project manager for special projects which may include planning and coordinating multiple presentations, disseminating information, and organizing large scale company events
• Monitors, analyzes and processes expense reports
• Prepares and submits check requests for invoices
• Collects and processes timesheets and leave requests for Executives
• Implements processes that support efficient service delivery and meet the organization's changing needs

Standard Expectations

• Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality
• Develops constructive and cooperative working relationships with others and maintains them over time - encouraging and building mutual trust, respect and cooperation among team members
• Maintains regular and predictable attendance

Qualifications

What You’ll Bring

• High school diploma or equivalent; a bachelor's degree or some post-secondary education is preferred
• Minimum of 5 years of job-related experience; preferably supporting C-Suite leaders or executive team members
• Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint. Accurate typing of 80+ words per minute
• English proficiency for written and spoken language to deal with critical external parties, including investors and board members
• Familiar with financial processes, key business cycles, external reporting, etc.
• Experience communicating directly with members of the board, including through specialized board software
• Knowledge of office administration procedures with the ability to operate most standard office equipment
• Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality.
• Independent judgment is required to plan, prioritize and organize diversified workload
• Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external
• Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level
• Self-motivated with strong organizational skills and superior attention to detail
• Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes
• Capable of working within established policies, procedures and practices prescribed by the organization

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

AHCORP

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