Executive Assistant

Paul Davis Canada; Los Angeles (CA); On-site; USD 50,000 - 108,000; Full time

Job summary

Join Paul Davis Canada as an Administrative Assistant, where you'll play a crucial role in supporting daily operations and customer service. This is an entry-level position suited for organized individuals with at least 2 years' experience. The role involves data entry, managing schedules, and providing high-quality assistance to the team. Benefits include 401(k), competitive salary, and opportunities for advancement.

Benefits

401(k)

401(k) matching

Competitive salary

Opportunity for advancement

Training & development

Qualifications

• Min 2 years Administrative Assistant experience.
• Excellent verbal and written communication skills.
• Ability to work independently and be proactive.

Responsibilities

• Maintain in-office schedule Monday to Friday.
• Manage office and job workflow.
• Provide assistance to Mitigation Manager and Project Manager.

Skills

Communication

Bilingual (Spanish)

Organizational skills

Customer service

Multi-tasking

Tools

Microsoft Office

DocuSign

Job description

2 days ago Be among the first 25 applicants

Benefits

• 401(k)
• 401(k) matching
• Competitive salary
• Opportunity for advancement
• Training & development
  
  

Do you want to do more than just answer phones and file paperwork? Do you want to make a difference in the growth of a local business while helping home and business owners? If this sounds ideal to you, then you might be the candidate to become a key player in the daily operations at a local office of one of North America's leading franchise organizations. Paul Davis Restoration is a locally owned office which is part of a network of 380 Paul Davis outlets in the USA and Canada. This provides comfort in knowing that working here can provide you with the best of corporate accountability along with hometown accessibility. Additionally, Paul Davis prides itself on customer service and integrity while providing restoration services for property damage as well as top-notch remodeling.

As a Paul Davis Restoration Administrative Assistant, you will be tasked with professionally and compassionately answering incoming calls from potential and existing customers and vendors. You will also be the first point of contact for reaching out to sales leads from a variety of sources.

From there you record data into the Paul Davis proprietary software, accept new assignments, create job folders, maintain job boards, monitor documents sent to customers, make customer appointments and share in a variety of tasks to assist the daily operational needs of the mitigation and restoration departments.

Job Duties

• Maintain in office schedule M-F from 8am-5pm
• Manage office and job workflow
• Data entry for all jobs
• Request new assignments when necessary
• Update milestones for all TPA sites
• Send contracts, etc. via DocuSign and monitor when complete
• Monitor email alerts
• Learn new online computer programs
• Provide assistance to the Mitigation Manager, Project Manager and Owner
• Wear company logo'd items daily (provided)
• Represent the Paul Davis principles of honesty and integrity
  
  

Qualifications

• Min 2 years Administrative Assistant experience
• Excellent verbal and written communication skills
• Bilingual (Spanish) preferred
• Demonstrate patience and compassion with customers
• Enthusiastic and service oriented
• Organized, efficient and detail-oriented
• Able to multi-task
• Solid record of timeliness and attendance
• Able to work independently and be proactive
• Strong computer skills, including Microsoft Office, Outlook, Word and Excel

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services

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