Executive Assistant

Greenway Worldwide LLC; Los Angeles (CA); On-site; USD 33,000 - 47,000; Full time

Benefits offered by this job

Health insurance 50% covered

Dental insurance

Vision insurance

Paid vacation

Paid sick time

Mental health days

Paid parking

Snacks & beverages

Business casual dress

Job summary

Greenway Worldwide LLC in Downtown Los Angeles is seeking an Executive Assistant to the CEO. You will directly support the owner, handling communications, calendars, and priority tasks to keep daily operations running smoothly.

This in-person, full-time role requires proactive handling of confidential information, strong written and verbal skills, and the ability to manage multiple priorities. You will represent the owner professionally and facilitate efficient decision-making.

Qualifications

• 2+ years as an executive assistant, administrative assistant, or office coordinator.
• Exceptional written and verbal communication.
• Proficient in Microsoft Office (Outlook, Excel, Word), Teams, Zoom, and cloud-based tools.
• Ability to juggle multiple priorities and adapt quickly when plans change.
• Discreet and trustworthy with confidential business and financial information.
• High emotional intelligence and a professional demeanor.
• Associate or bachelor's degree preferred, not required with relevant experience.

Responsibilities

• Screen and prioritize incoming emails and calls, and act on what's urgent.
• Draft, edit, and send professional correspondence that matches the owner's tone and communication style.
• Maintain the owner's daily to-do list and follow up on action items and deadlines until they're done.
• Serve as a point of contact for customers, vendors, and staff on the owner's behalf.
• Request and compare freight quotes, generate price sheet and proposals.
• Coordinate projects: track deadlines, prepare agendas, and keep things moving.
• Handle office management: filing, data entry, and organized records that are easy to find.
• Provide personal assistant support as needed so the owner's day runs smoothly.

Skills

Exceptional written and verbal comms

2+ years as executive assistant

Microsoft Office proficient

Teams and Zoom

Multitasking & adaptability

Discreet and trustworthy

Emotional intelligence

Education

Associate or bachelor's degree preferred

Tools

Outlook

Excel

Word

Teams

Zoom

Cloud-based tools

Job description

Job Description Executive Assistant to the CEO Greenway Worldwide LLC · Downtown Los Angeles (90015) · Full-Time · In Person $29/hour ($60,320/year)

About UsGreenway Worldwide is a rapidly growing packaging supplies distributor serving customers nationwide. We're a fast-moving, hands-on team, and our owner needs a sharp, organized right hand to keep the business running smoothly.

The Role

You'll work directly with the owner as their go-to person to provide comprehensive support including communication, follow-ups, and efficient management of administrative tasks. This is a trusted, high-visibility role: you'll handle real responsibility, represent the owner professionally, and free them up to focus on growing the business. If you're proactive, calm under pressure, and take pride in getting details right, we want to hear from you.

What You'll Do

• Screen and prioritize incoming emails and calls, and act on what's urgent
• Draft, edit, and send professional correspondence that matches the owner's tone and communication style
• Maintain the owner's daily to-do list and follow up on action items and deadlines until they're done
• Serve as a point of contact for customers, vendors, and staff on the owner's behalf
• Request and compare freight quotes, generate price sheet and proposals
• Coordinate projects: track deadlines, prepare agendas, and keep things moving
• Handle office management: filing, data entry, and organized records that are easy to find
• Provide personal assistant support as needed so the owner's day runs smoothly

What We're Looking For

• A must: Exceptional written and verbal communication. You write clear, professional emails and speak confidently with customers and vendors
• 2+ years as an executive assistant, administrative assistant, or office coordinator
• Proficient in Microsoft Office (Outlook, Excel, Word), Teams, Zoom, and cloud-based tools
• Able to juggle multiple priorities and adapt quickly when plans change
• Resourceful problem-solver who acts before being asked
• Discreet and trustworthy with confidential business and financial information
• High emotional intelligence and a professional, positive demeanor
• Associate or bachelor's degree preferred, not required with relevant experience

Schedule, Benefits & Details

Location: Downtown Los Angeles 90015

Schedule: Monday-Friday 8:00am-4:30pm

Full time, in person, permanent position

Salary: $29 per hour

• Top of the line health insurance with 50% company contribution
• Dental and vision insurance
• Paid vacation
• Paid sick time
• Four paid mental health days each year in addition to paid vacation
• Paid Parking
• Complementary drinks and snacks
• Business casual dress code

Company Description

A leading packaging solutions provider established in 2019 with a coast to coast network of 10 Distribution Centers enabling immediate delivery from our extensive stock program. Our global manufacturing network ensures exceptional quality and value without compromise. In addition to our stock program, we specialize in both customization of standard products and fully custom branded solutions, all with remarkably low minimum order quantities. This flexibility allows our clients to maintain brand consistency while benefiting from our streamlined supply chain and industry expertise.

Greenway Worldwide is an equal opportunity employer.