Executive Assistant to High-Profile Creative Executive in downtown Los Angeles

BCL Search; Los Angeles (CA); On-site; USD 150,000 - 200,000; Full time

Benefits offered by this job

Health insurance

Competitive salary

Downtown LA location

Job summary

BCL Search is seeking an experienced Executive Assistant to support a high-profile creative executive in downtown Los Angeles. You will operate as a trusted right hand in a fast-paced, luxury entertainment environment.

The ideal candidate has 7+ years of EA experience with discretion, exceptional calendars and international travel. This onsite role requires availability for occasional evenings and weekends, with travel up to 30% and a demanding schedule.

Qualifications

• 7+ years of Executive Assistant experience supporting high-profile executives.
• Experience in entertainment, fashion, luxury, media, or similar high-profile environments preferred.
• Polish, discretion, executive presence and judgment.
• Experience managing international travel and complex calendars.
• Familiarity with private aviation and VIP travel arrangements.

Responsibilities

• Provide high-level EA support to a globally recognized executive.
• Manage a complex, multi-time-zone calendar.
• Coordinate extensive domestic and international travel, private and commercial.
• Serve as a point of contact with high-profile individuals and partners.
• Prepare meetings, correspondence, and follow-up items.
• Collaborate with assistants, operations, and stakeholders for coordination.
• Maintain VIP touchpoints, invitations, gifting, and contact databases.
• Assist with events, appearances, and high-profile engagements.
• Manage expenses, invoices, and confidential documents.
• Anticipate needs and troubleshoot changes in a fast-paced environment.

Skills

Executive support

Calendar management

Travel coordination

Discretion and judgment

Communication skills

Relationship management

Tools

Microsoft Office

Google Workspace

Job description

Executive Assistant to High-Profile Creative Executive in downtown Los Angeles

Our client, a highly regarded global organization, is seeking an exceptional Executive Assistant to support a prominent, internationally recognized creative executive based in Los Angeles. This is a truly unique opportunity to work alongside an influential figure at the highest levels of the creative and entertainment world, serving as a trusted right hand in an incredibly dynamic, fast-paced, and high-profile environment.

The ideal candidate is exceptionally polished, discreet, proactive, and resourceful, with experience supporting high-profile executives, celebrities, or VIP principals. This individual must possess impeccable judgment, a sophisticated understanding of white-glove service, and the ability to seamlessly navigate complex schedules, international travel, and relationships with influential individuals around the world. A genuine no-task-too-big-or-small mentality is essential!

RESPONSIBILITIES

Provide high-level Executive Assistant support to a globally recognized creative executive, serving as a trusted right hand.

Manage an extremely complex and ever-changing calendar, coordinating professional and personal commitments across multiple time zones.

Coordinate extensive domestic and international travel, including private and commercial aviation, luxury accommodations, ground transportation, and VIP services.

Serve as a key point of contact for high-profile individuals, business partners, and senior stakeholders, ensuring exceptional professionalism and discretion.

Manage communications, correspondence, meeting preparation, and timely follow-up on important matters.

Collaborate closely with personal assistants, operations teams, and other stakeholders to ensure seamless coordination of priorities.

Maintain high-level relationships, contact databases, invitations, gifting, and other VIP touchpoints.

Assist with special events, appearances, meetings, and other high-profile engagements.

Manage expenses, invoices, and confidential administrative documentation.

Anticipate needs, troubleshoot last-minute changes, and proactively develop solutions in a constantly evolving environment.

REQUIREMENTS

7+ years of Executive Assistant experience supporting a high-profile executive, celebrity, creative leader, or VIP principal.

Experience within entertainment, fashion, luxury, media, or similarly high-profile environments strongly preferred.

Exceptional polish, executive presence, discretion, and judgment, with confidence interacting with influential individuals.

Proven experience managing complex international travel, demanding calendars, and constantly shifting priorities.

Familiarity with private aviation, VIP travel arrangements, luxury hospitality, and white-glove service.

Outstanding communication skills, emotional intelligence, and a warm, highly responsive approach.

Extremely proactive, intuitive, resourceful, and capable of anticipating needs with minimal direction.

Calm under pressure, highly adaptable, and genuinely willing to roll up their sleeves regardless of the task.

Strong proficiency with Microsoft Office, Google Workspace, and other administrative platforms.

Flexibility to accommodate a demanding international schedule, including occasional evenings, weekends, and travel.

SALARY

$150-200K base salary, commensurate with experience, plus benefits.

HOURS / SCHEDULE

Monday–Friday, approximately 9:00 AM–7:00 PM, with flexibility outside traditional business hours.

Based onsite in Los Angeles, CA.

Approximately 30% domestic and international travel required.