Executive Assistant

Saylor; Los Angeles (CA); On-site; USD 80,000 - 115,000; Full time

Benefits offered by this job

Health insurance

401k

Generous vacation

Growth opportunities

Job summary

Saylor in Los Angeles is seeking a highly organized Executive Assistant to directly support the CEO. This full-time, on-site role focuses on calendar management, travel logistics, communications, and operation of day-to-day affairs to keep the CEO focused on growth.

The ideal candidate brings 5+ years of experience in executive support within creative or fast-paced environments, exceptional organizational skills, discretion, and fluency with Google Workspace, Slack, and project tools.

Qualifications

• 5+ years as an EA supporting C-suite executives in creative or fast-paced environments.
• Career EA mindset focused on structure, organization, and proactive problem solving.
• Exceptional organizational skills with high attention to detail.
• Ability to anticipate needs and solve problems before they reach the CEO.
• Composure and grace under pressure with discretion on sensitive matters.
• Excellent written and verbal communication with executive-ready tone.
• Proficiency with Google Workspace, Slack, and modern PM tools.
• Experience maintaining confidentiality and managing sensitive info.

Responsibilities

• Seamlessly manage the CEO’s complex calendar and priorities.
• Coordinate domestic and international travel itineraries with precision.
• Handle confidential communications with discretion and professionalism.
• Oversee executive expense reports and vendor invoices accurately.
• Protect focus time and optimize agency initiatives over non‑essential requests.
• Bridge CEO with leadership, creative teams, and clients for follow‑through.
• Spearhead special projects and leadership events as directed by the CEO.
• Maintain high emotional intelligence and integrity in all dealings.

Skills

Executive support

Calendar management

Travel planning

Communications

Problem solving

Confidentiality

Tech-savvy

Cross-functional collaboration

Tools

Google Workspace

Slack

Notion

Asana

Monday.com

Job description

About Saylor

Saylor is an entertainment-led creative agency built for brands that want to earn attention, not interrupt it. Founded by former Netflix and Disney marketers, we exist at the intersection of culture, storytelling, and strategy, bringing the sensibility of entertainment to brands ready to act less like advertisers and more like creators. Saylor exists to help brands become the show — not the ad break. We watched agencies keep making ads in a world where people want to be entertained. We started Saylor to change that: To help brands act like creators, not corporations. To think like publishers, not advertisers. To stop chasing attention, and start earning it. We’re a tight‑knit crew who collaborate without ego, stay curious, and always show up for one another. We foster a supportive space where diverse perspectives are celebrated, hierarchy never blocks great ideas, and everyone is empowered to jump in, solve problems, and push creative boundaries together.

Position Overview

Saylor seeks a hyper-organized, proactive, and exceptionally dialed-in Executive Assistant to directly support our Chief Executive Officer. This is a dedicated partnership role for a career EA—someone who takes immense pride in the craft of executive operational support, thrives on creating seamless structure out of chaos, and finds genuine satisfaction in being the ultimate force multiplier for a busy agency leader. As the CEO’s right‑hand partner, you will manage day‑to‑day operations, calendar choreography, high‑stakes communication, travel logistics, and key strategic initiatives. The ideal candidate for this role is an eagle‑eyed, detail‑obsessed problem solver who stays five steps ahead at all times. You remain calm and resourceful under pressure, manage up effortlessly, and are genuinely energized by keeping a fast‑paced agency executive operating at peak performance.

Location and Salary

This is a full‑time, exempt role with a salary range of $80,000 – $115,000, depending on experience. This person must be LA‑based and available to come into the Saylor office in Echo Park four days per week.

Responsibilities

• Serve as strategic gatekeeper, seamlessly orchestrating the CEO’s complex calendar, balancing internal team priorities, pitch meetings, external networking, and personal commitments
• Build complex, detail‑oriented domestic and international travel itineraries, managing flights, accommodations, ground transport, and dynamic schedule adjustments on the fly
• Filter, prioritize, and handle sensitive internal and external communications on behalf of the CEO with absolute discretion and professionalism
• Manage executive expense reports, credit card reconciliation, vendor invoices, and administrative tasks accurately and on time
• Protect the CEO's focus time, helping optimize work hours and ensuring high‑priority agency initiatives take precedence over non‑essential requests
• Act as a seamless bridge between the CEO, leadership team, creative department, and clients to drive follow‑through on key action items
• Spearhead special projects, leadership offsites, agency events, client gifting initiatives, and key operational updates assigned directly by the CEO
• Maintain high emotional intelligence and utmost discretion when handling confidential business, financial, and personnel matters

Qualifications

• 5+ years of experience as an Executive Assistant directly supporting C‑suite executives, founders, or senior leadership in creative agencies, media, entertainment, or fast‑paced startup environments
• A true career EA mindset with a genuine passion for executive operational support as a primary profession
• Exceptional organizational skills and an eagle eye for detail with zero tolerance for items slipping through the cracks
• Proven track record of anticipating needs, spotting bottlenecks, and solving complex problems independently before they reach the executive desk
• High degree of composure, adaptability, and grace under pressure in a fast‑moving, dynamic environment
• Excellent oral, written, and interpersonal communication skills, with a warm, diplomatic, and executive‑ready voice
• Tech‑savvy proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets), Slack, and modern project management tools (Asana, Notion, Monday, or similar)
• Demonstrated ability to maintain total confidentiality and manage sensitive company information with absolute integrity
• Strong initiative, self‑direction, and experience overseeing executive projects from concept through flawless completion

Benefits

We offer a competitive salary, health insurance, 401k, generous vacation, and great opportunities for growth within the company.

Saylor is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all team members. Qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.