Executive Assistant

Harriett Buhai Center for Family Law; Los Angeles (CA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Insurance

Retirement Plan

Paid Vacation & Holidays

Professional Development

Job summary

Harriett Buhai Center for Family Law in Los Angeles, CA seeks an organized Executive Assistant to support the Executive Director, assist with Board relations, and provide front office and administrative support for day-to-day operations. The role supports diverse stakeholders and a mission-driven organization.

Ideal candidates have an associate degree or equivalent experience, strong communication and multitasking skills, and the ability to handle confidential information with discretion.

Qualifications

• Associate degree or equivalent experience required.
• Experience in administrative/executive support or nonprofit environment preferred.
• Strong organizational, communication, and multitasking skills.
• Ability to handle confidential information with professionalism and sound judgment.
• Spanish language proficiency strongly preferred.

Responsibilities

• Provide direct administrative support to the Executive Director.
• Assist with scheduling, meetings, correspondence, and special projects.
• Manage front office operations: reception, visitor assistance, phones, mail, client intake.
• Coordinate Board meeting logistics and materials; support board engagement.
• Support organizational operations including events, records, finance, HR, tech, and general office administration.

Skills

Administrative support

Executive support

Office management

Nonprofit experience

Discretion and confidentiality

Microsoft Office 365

Spanish language proficiency

Education

Associate degree

Equivalent training/experience

Tools

Microsoft Office 365

Job description

Position Summary

The Buhai Center is seeking an organized, personable, and detail-oriented Executive Assistant to support the Executive Director, assist with Board relations, provide front office and administrative support, and help ensure the smooth day‑to‑day operation of the office. This is a highly collaborative role for someone who enjoys managing multiple priorities, working with diverse stakeholders, and contributing to a mission‑driven organization.

Key Responsibilities

The Executive Assistant will provide direct administrative support to the Executive Director, including assistance with scheduling, meetings, correspondence, and special projects.

This role will also manage front office operations, including reception coverage, visitor assistance, phone support, mail processing, and occasional client intake assistance.

The Executive Assistant will serve as the staff liaison to the Board of Directors by coordinating meeting logistics, preparing materials, maintaining board records, and supporting board member engagement.

Additional responsibilities include supporting organizational operations through assistance with event coordination, records management, finance, human resources, technology, and general office administration.

Qualifications

Qualified candidates will have an associate degree or an equivalent combination of training and relevant professional experience. Prior administrative, executive support, office management, or nonprofit experience is preferred.

The ideal candidate will have strong organizational, communication, and multitasking skills, with excellent attention to detail. Candidates should be friendly, patient, approachable, and able to interact professionally and compassionately with diverse stakeholders.

The role requires the ability to handle confidential information with professionalism, discretion, and sound judgment. Proficiency in Microsoft Office 365 and the ability to quickly learn new technology systems are also required.

Experience working with survivors of domestic violence is preferred. Compassion and sensitivity toward survivors is required. Spanish language proficiency is strongly preferred.

Compensation and Benefits

The salary range for this position is $50,000-$60,000 annually, commensurate with experience. Benefits include medical, dental, and vision insurance; a voluntary employee retirement plan; paid vacation and holiday leave; and professional development opportunities.