Executive Assistant

Crown Affair; Los Angeles (CA); Remote; USD 60,000 - 90,000; Full time

Job summary

Crown Affair is seeking an Executive Assistant to support our CEO Elaine Choi and two other executive leaders. The role focuses on calendar management, travel, and day-to-day priorities in a fast-growing beauty startup.

This remote position favors candidates in Los Angeles or New York but is open to remote applicants in the USA. The ideal candidate thrives in a fast-paced environment, demonstrates initiative, and maintains discretion handling confidential information while coordinating

Qualifications

• 5+ years of experience supporting senior executives (CEO/C-suite)
• Excellent written and verbal communication skills
• Strong proficiency with Google Workspace and Slack
• Ability to work independently, manage competing priorities, and be highly responsive

Responsibilities

• Proactively manage the CEO's complex calendar across multiple time zones
• Provide calendar management and scheduling support for two additional executive team members
• Coordinate schedules, communications, and coverage with the existing Executive Assistant
• Arrange domestic and international travel and logistics for executives
• Serve as a trusted point of contact with professionalism and discretion
• Track follow-ups, deadlines, and executive priorities
• Coordinate leadership meetings, offsites, events, and special projects

Skills

Organization

Communication

Calendar management

Multi-tasking

Proactivity

Tools

Google Workspace

Slack

Asana

Job description

Location: Remote (Los Angeles preferred; New York also considered)

Required Work Authorization: USA

About the Role

Crown Affair is seeking a highly organized, proactive, and resourceful Executive Assistant to work closely with our CEO, Elaine Choi, while also providing scheduling support to two additional members of our executive team.

This is an exciting opportunity to work directly alongside the CEO of a fast-growing beauty brand, gaining firsthand exposure to executive leadership, business strategy, and the inner workings of a dynamic startup.

You'll play a critical role in managing the CEO's calendar, travel, communications, and day-to-day priorities, ensuring she can focus on the areas that matter most. You'll also collaborate closely with our existing Executive Assistant, who supports other members of the executive team, to ensure seamless coordination across leadership.

We're looking for someone who thrives in a fast-paced, entrepreneurial environment, takes initiative, anticipates needs, and enjoys finding solutions before problems arise. The ideal candidate is exceptionally organized, adaptable, discreet, and energized by the opportunity to make a meaningful impact.

What You'll Do

• Proactively manage the CEO's complex calendar, scheduling, and daily priorities, balancing competing requests and anticipating needs
• Provide calendar management and scheduling support for two additional executive team members
• Partner closely with our existing Executive Assistant to coordinate schedules, communications, and coverage across leadership
• Coordinate internal and external meetings across multiple time zones, including preparation, agendas, and follow-ups
• Manage domestic and international travel arrangements, itineraries, accommodations, and logistics
• Serve as a trusted point of contact for internal and external stakeholders, communicating with professionalism and discretion
• Track important follow-ups, action items, deadlines, and executive priorities
• Coordinate leadership meetings, offsites, events, and special projects as needed
• Manage expenses, reimbursements, and administrative processes
• Maintain organized files, documents, contacts, and productivity systems
• Proactively identify opportunities to streamline workflows and improve efficiency
• Take ownership of ad hoc projects and evolving administrative needs as the business grows

Who You Are

• Exceptionally organized, detail-oriented, and able to manage multiple competing priorities
• A self-starter who takes initiative, anticipates needs, and thrives with a high level of ownership
• Resourceful and solutions-oriented, with the ability to think ahead and solve problems independentlyComfortable with the pace, ambiguity, and evolving priorities of a fast-growing startup
• An excellent communicator with strong interpersonal skills and exceptional follow-through
• Highly trustworthy, discreet, and comfortable handling sensitive and confidential information
• Adaptable, collaborative, and able to remain calm and focused when priorities shift
• Comfortable working independently in a remote environment while also being available for in-person collaboration as needed
• Curious, engaged, and excited to learn from and contribute to a growing business

Requirements

• 5+ years of experience supporting senior executives, ideally at the CEO or C-suite level
• Experience managing complex executive calendars, travel, and scheduling across multiple time zones
• Excellent written and verbal communication skills
• Strong proficiency with Google Workspace and Slack
• Ability to work independently, manage competing priorities, and maintain a high level of responsiveness
• Flexibility to accommodate executive schedules and occasional business needs outside standard working hours
• Authorization to work in the United States

Preferred:

• Based in Los Angeles; New York candidates also considered
• Experience in beauty, consumer products, retail, or high-growth startups a plus
• Experience supporting multiple executives or working alongside other Executive Assistants
• Familiarity with Asana or similar project management tools a plus

Why This Role

• Work directly with Elaine Choi, CEO of Crown Affair, and gain firsthand exposure to executive leadership and decision-making
• Gain valuable insight into business strategy, operations, and the growth of a modern consumer brand
• Collaborate with a talented, ambitious executive team in a dynamic startup environment
• Take ownership of meaningful responsibilities and help shape how our leadership team operates
• Be part of a growing company where initiative, creativity, and thoughtful problem-solving are valued

About Crown Affair-

Crown Affair is a first of its kind haircare brand that empowers people to redefine their relationship with their hair through accessible luxury products, guidance, and community. We believe that loving your hair starts with understanding how to care for it. Each product we make is developed to work together with any (or all) of our other products, so that together they form more than a routine: it's a ritual. We've partnered with dedicated craftsmen and chemists around the world to create thoughtfully sourced products you'll love using each and every day.

About The Founder-

Dianna Cohen started her career at digital content platform, Into The Gloss, in 2012. She was part of the founding team of e-commerce mobile app, Spring, where she launched and managed their marketing channels from pre-launch through year two. From there, she worked closely with former Jimmy Choo founder, Tamara Mellon, to relaunch her namesake brand as a direct-to- consumer, luxury company. After launching Tamara Mellon in 2016, Dianna joined travel company, Away, as Head of Partnerships until she left to start Levitate at the end of 2017. Under Levitate, Dianna has worked with a number of direct-to- consumer brands including, Harry's / Flamingo, Outdoor Voices, Yumi, Buck Mason, The Wing, and more. Dianna is part of Forbes' 30 Under 30 for the Class of 2019.