Executive Assistant

Soft Shock; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Soft Shock Media Collective in Los Angeles is seeking an experienced Executive Assistant to the Founders to provide hands‑on support in a fast-paced, in‑person role. You will work closely with Michelle Jubelirer and Arjun Pulijal, managing calendars, travel, briefings, and documents, while maintaining discretion and professionalism.

The ideal candidate has 1–2 years in talent/entertainment settings, superb organizational skills, and a proactive mindset.

Qualifications

• 1–2 years of experience at a talent agency, management company, record label, or as a personal assistant to an executive.
• Genuine passion for music, entertainment, and talent management.
• Exceptionally organized and detail‑oriented with ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proactive, resourceful, and comfortable taking ownership.
• Willingness to wear multiple hats and adapt as needed.

Responsibilities

• Manage complex calendars, scheduling, travel, expenses, and meeting logistics for the founders.
• Prepare agendas, briefing materials, meeting notes, and follow‑up items.
• Participate in client meetings, strategy sessions, and prospective talent pitches.
• Coordinate with agents, attorneys, labels, publishers, business managers, and other partners.
• Draft, edit, and organize management agreements, NDAs, and other business documents.
• Track signatures, key deal terms, deadlines, and follow‑ups across agreements and projects.
• Build and maintain internal trackers and workflows using Google Workspace, Dropbox, Airtable, and Slack.
• Conduct research and prepare briefs, decks, and one‑sheets for meetings and decisions.
• Handle sensitive information with professionalism and discretion.

Skills

Calendar management

Attention to detail

Communication skills

Discretion

Proactiveness

Tools

Google Workspace

Dropbox

Airtable

Slack

Job description

Job Description

• Executive Assistant to the Founders of Soft Shock Media Collective
• Location: Los Angeles – In-person, 5 days a week

About The Role

Soft Shock is looking for a highly organized, proactive, and resourceful Executive Assistant to the Founders to work directly alongside Michelle Jubelirer and Arjun Pulijal. This is a full-time, in-person position based in Los Angeles.

This is a hands‑on role at the center of the business, ideal for someone who wants exposure to talent management and company operations, thrives in a fast‑paced environment, and is excited to learn, take ownership, and grow within the company.

Successful candidates for this and similar roles have come from agency or celebrity personal assistant backgrounds and are strong personality fits: candid but highly tactful, charismatic, taste‑driven, emotionally intelligent, and comfortable serving as a true right hand to both founders – adapting to their individual working styles while becoming a trusted and collaborative member of the broader team.

What You'll Be Doing

• Manage complex calendars, scheduling, travel, expenses, and meeting logistics for the founders
• Prepare agendas, briefing materials, meeting notes, and follow‑up items
• Participate in client meetings, strategy sessions, and prospective talent pitch meetings
• Coordinate with agents, attorneys, labels, publishers, business managers, and other industry partners
• Draft, edit, and organize management agreements, NDAs, and other business documents
• Track signatures, key deal terms, deadlines, and follow‑ups across agreements and project
• Build and maintain internal trackers and workflows using Google Workspace, Dropbox, Airtable, and Slack
• Conduct research and prepare briefs, decks, and one‑sheets for meetings and strategic decisions
• Handle sensitive and confidential information with professionalism and discretion

What We're Looking For

• 1–2 years of experience at a talent agency, management company, record label, or as a personal assistant to a celebrity or executive; music industry experience strongly preferred
• Genuine passion for music, entertainment, and talent management
• Exceptionally organized and detail‑oriented, with the ability to manage multiple priorities at once
• Excellent written and verbal communication skills
• Proactive, resourceful, and comfortable taking ownership without waiting to be asked
• Comfortable wearing multiple hats and jumping in wherever needed