Executive Assistant to CEO

Anonymous Company; Los Angeles (CA); On-site; USD 75,000 - 100,000; Full time

Job summary

Anonymous Company in Los Angeles seeks an Executive Assistant to the CEO to support the executive office and help shape client-facing work products. You will manage calendars, coordinate travel across time zones, handle expenses, and draft briefing materials, while also supporting marketing proposals and influencer initiatives.

The role blends organized operations with creative collaboration, protecting the CEO’s time and contributing to campaign development and brand activations.

Qualifications

• 5+ years supporting a founder or senior executive; agency, entertainment, or media background preferred.
• Superior written and verbal communication skills; able to draft in the CEO's voice.
• Exceptional attention to detail and follow-through.
• LA residency, on-site availability, and flexibility around launch periods.

Responsibilities

• Manage the CEO's calendar, inbox, and daily priorities; triage requests and protect executive time.
• Coordinate domestic and international travel and multi-time-zone scheduling.
• Process expenses, support invoicing, and coordinate vendor relationships.
• Prepare agendas and briefing materials; capture notes and track action items.
• Serve as primary contact for clients, partners, agencies, and talent representatives.
• Support company dinners, premieres, and brand activations as needed.
• Build client-ready pitch decks - narrative structure, visual sourcing, and layout.
• Draft marketing proposals, scopes of work, and post-campaign recaps.
• Contribute to campaign development: platform strategy, content pillars, rollout sequencing.
• Research and build influencer/creator target lists aligned to brand fit and audience.
• Administer seeding programs end to end: outreach, gifting logistics, deliverable tracking, usage rights.
• Compile performance reporting and maintain the creator, agency, and campaign database.

Skills

Executive support

Communication

Attention to detail

On-site availability

Tools

Notion

Airtable

Asana

Canva

Adobe Creative Suite

Job description

Executive Assistant to the CEO

Company: Los Angeles based digital marketing agency specializing in integrated social and influencer campaigns for global brands, film, and music.

Location: Los Angeles, CA (on-site, 5 days/week)

Type: Full-time, exempt

Compensation: $75,000-$100,000

About the Role

We're looking for an Executive Assistant to support our CEO in a true dual-track role. Alongside running the executive office, you'll help build pitch decks, draft marketing proposals, and support influencer and narrative seeding programs across Instagram, TikTok, X, Threads, and emerging platforms.

This role is a fit for someone who is equal parts organized operator and creative collaborator - someone who can protect an executive's time and judgment while also helping shape client-facing work product.

What You'll Do

Executive Support

• Manage the CEO's calendar, inbox, and daily priorities; triage requests and protect executive time
• Coordinate domestic and international travel and multi-time-zone scheduling
• Process expenses, support invoicing, and coordinate vendor relationships
• Prepare agendas and briefing materials; capture notes and track action items
• Serve as primary point of contact for clients, partners, agencies, and talent representatives
• Support company dinners, premieres, and brand activations as needed

Business Development & Campaign Support

• Build client-ready pitch decks - narrative structure, visual sourcing, and layout
• Draft marketing proposals, scopes of work, and post-campaign recaps
• Contribute to campaign development: platform strategy, content pillars, rollout sequencing
• Research and build influencer/creator target lists aligned to brand fit and audience
• Administer seeding programs end to end: outreach, gifting logistics, deliverable tracking, usage rights
• Compile performance reporting and maintain the creator, agency, and campaign database

What You Bring

• 5+ years supporting a founder or senior executive; agency, entertainment, or media background preferred
• Superior written and verbal communication skills; able to draft in the CEO's voice
• Exceptional attention to detail and follow-through
• LA residency, on-site availability, and flexibility around launch periods

Nice to Have

• Presentation design skills in Keynote, Google Slides, PowerPoint, or Figma
• Fluency across major social platforms and influencer marketing practices
• Prior experience in influencer marketing, talent relations, or PR seeding
• Proficiency with Notion, Airtable, Asana, Canva, or Adobe Creative Suite
• Existing relationships across creator management, agency, or brand marketing teams