Executive Assistant

Universal Hospital Services Inc.; King of Prussia (PA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive compensation

Generous paid time off

401(k) with company match

Excellent medical, dental, vision and药

Job summary

Independence Physician Management (IPM), a subsidiary of UHS, is seeking an Executive Assistant to provide primary administrative support to the Divisional VP and VP of Physician Operations. Responsibilities include calendar management, travel planning, expense processing, and coordinating meetings.

The role requires an Associate’s degree or technical certificate, 5+ years in office administration, and strong organizational and writing skills with proficiency in Microsoft Office.

Qualifications

• Associate’s degree or technical certificate required; bachelor’s preferred.
• 5+ years as an office/executive assistant or similar role.
• Professional demeanor with vendors and internal/external customers.
• Detail-oriented, multi-tasking, organized with strong writing skills.

Responsibilities

• Manage calendars, contacts, and appointment materials for executives.
• Follow up on meetings with minimal direction and handle workload.
• Plan travel itineraries and arrange air, ground, and hotel bookings.
• Process expense reports, authorizations, and related documents.
• Coordinate meetings and conference calls, prepare agendas and minutes.
• Draft correspondence and handle routine calls and clerical tasks.
• Review contracts for spelling/grammatical issues and deadlines.
• Maintain electronic filing and distribution lists for easy access.

Skills

Office administration

Detail-oriented

Multitasking

Microsoft Office

Education

Associate’s Degree/Technical School Certificate

Bachelor’s Degree preferred

Tools

Excel

PowerPoint

Outlook

Job description

Responsibilities

Independence Physician Management (IPM), a subsidiary of UHS, was formed in 2012 as the physician services unit of UHS. IPM develops and manages multi‑specialty physician networks and urgent care clinics which align with UHS acute care facilities. It also provides select services for the Behavioral Health division of UHS. Through continuing growth, IPM operates in 11 markets across six states and the District of Columbia. Our leadership team, practitioners, and teams of healthcare professionals are collectively dedicated to improving the health and wellness of people in the communities we serve.

Position Overview

The Executive Assistant provides primary administrative and organizational support to the Divisional Vice President (Acute Care) and VP of Physician Operations.

Key Responsibilities

• Manage calendaring, contact lists, appointments, and all related materials for scheduled appointments.
• Conduct follow‑up for all business meetings with minimal direction.
• Exercise judgment in managing workload for VP’s appointments.
• Prepare and/or review travel itineraries, arrangements for air, ground, and hotel accommodations.
• Complete associated expense reports, purchase authorizations, memos, and associated correspondence.
• Coordinate meetings and conference calls.
• Prepare agenda, take minutes, maintain distribution lists, and disseminate materials.
• Compose and prepare correspondence, respond to routine calls and correspondence, and perform other administrative and clerical functions.
• Review contracts and signature documents for spelling and grammatical issues.
• Proficient in planning and meeting deadlines in a timely manner.
• Conduct literature searches and reviews, as necessary. Electronically catalog articles for reference.
• Maintain and catalogue electronic materials on shared computer drives for easy access and distribution.

Qualifications

Associate’s Degree/Technical School Certificate required. Bachelor’s Degree preferred.

• 5 or more years as an Office Administrator, Administrative Assistant, Executive Assistant, or comparable experience.
• Professional demeanor to maintain good public relations with vendors, internal, and external customers.
• Detail‑oriented, ability to multi‑task with excellent organizational, computer and writing skills.
• Confident, a team player and able to assume increased responsibility.
• Pro‑active and anticipatory in daily work.
• Proficient in Microsoft Office, particularly Excel and PowerPoint is required.

Benefits

As an IPM employee you will be part of a first‑class organization offering:

• A challenging and rewarding work environment.
• Competitive compensation & generous paid time off.
• Excellent medical, dental, vision and prescription drug plans.
• 401(k) with company match and much more.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal‑opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws. We believe that diversity and inclusion among our teammates is critical to our success.