Executive Assistant

Contentful; Jersey City (NJ); Hybrid; USD 115,000 - 127,000; Full time

Job summary

Join a forward-thinking tech company as an Executive Assistant to the Chief Product Officer. In this hybrid role, you will be a vital partner, managing schedules, handling administrative tasks, and supporting various projects. Your expertise will ensure smooth operations and effective communication across teams. This innovative firm values work-life balance, offering comprehensive benefits, including stock options and generous paid time off. If you thrive in a dynamic environment and are passionate about supporting leadership, this is the perfect opportunity to advance your career.

Benefits

Stock Options

Comprehensive healthcare package

Paid time off

Company paid parental leave

Annual education budget

Wellbeing stipend

Monthly communication stipend

New hire office equipment stipend

Qualifications

• 5-7 years of experience in executive support roles.
• Ability to manage confidential information with discretion.
• Strong organizational and prioritization skills.

Responsibilities

• Manage the CPO’s calendar and prioritize meetings effectively.
• Assist in creating agendas and content for key meetings.
• Coordinate domestic and international travel arrangements.

Skills

Executive-level administrative support

Communication skills

Emotional intelligence

Proficiency with Google Suite

Organizational skills

Education

Bachelor's degree preferred

Tools

Google Suite

Zoom

Slack

DocuSign

Job description

About the Opportunity

Contentful is seeking an Executive Assistant to support our Chief Product Officer. This individual will be a key liaison between the CPO and other senior leaders, internal teams, and stakeholders. This EA will play a critical role in acting as a partner to the CPO by handling a wide range of administrative tasks, managing schedules, and assisting with various projects. This role will be hybrid, working in our New York office and remotely.

What to expect?

• Manage the CPO’s calendar, prioritize meetings, and handle last-minute changes or urgent requests with the appropriate level of urgency and attention to detail.
• Attend key meetings and track follow-ups and deliverables.
• Proactively manage all aspects of CPO’s schedule across internal meetings and external engagements.
• Work with CPO and their leadership team to help create agendas and content for key department meetings, drive those meetings, and track follow-ups.
• Anticipate needs of the CPO and help them stay focused, resolving administrative issues before they arise.
• Balance multiple daily tasks and business projects, identify inefficiencies in processes, and push for improvements across the field.
• Organize and plan internal and external meetings such as staff meetings, team events, department All Hands, leadership offsites, etc.
• Assist in various executive team projects by creating presentations and managing project documentation.
• Coordinate domestic and international travel within Contentful’s travel policy.
• Manage and reconcile expense reports.

What you need to be successful?

• 5-7 years of executive-level administrative support.
• Experience working in an international environment highly desired
• Ability to demonstrate professionalism, discretion, and confidentiality.
• Possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.
• Emotional intelligence and the ability to be resourceful when obstacles arise. Having a sense of urgency, being proactive, along with strong prioritization skills are crucial for this role.
• Use flawless judgment regarding how to manage confidential and sensitive information.
• Skillful execution of administrative activities, with high attention to detail, organization and process.
• You want growth -- company growth and career development. You thrive in an environment that is fast-paced and changes as the company grows rapidly.
• Proficiency with Google Suite, Zoom, Slack, and DocuSign.
• Strong team player. Collaborate with other EAs and provide backup support to other administrative support staff.
• Take ownership of projects, you have a passion for partnering with busy executives to help them reach their highest potential and you can provide tangible solutions

What's in it for you?

• Join an ambitious tech company reshaping the way people build digital experiences
• Full-time employees receive Stock Options for the opportunity to share in the success of our company
• Comprehensive healthcare package covering 100% of monthly health premiums for employees and 85% of costs for your dependents.
• Fertility and family building benefits, including a lifetime reimbursable wallet to support your growing family.
• We value Work-Life balance and You Time!A generous amount of paid time off, including vacation days, sick days, compassion days for loss, education days, and volunteer days
• Company paid parental leave to care for and focus on your growing family
• Use your personal annual education budget to improve your skills and grow in your career
• Enjoy a full range of virtual and in-person events, including workshops, guest speakers, and fun team activities, supporting learning and networking exchange beyond the usual work duties
• An annual wellbeing stipend to care for your physical, financial, or emotional health
• A monthly communication stipend and phone hardware upgrade reimbursement.
• New hire office equipment stipend for hybrid or distributed employees. Get the gear you need to work at your best.

This role will need to be conducted in a state in which we are currently registered to do business.

New York Salary Statement: The salary range displayed is specifically for those potential hires who will work or reside in the state of New York if selected for the role. Any offered salary is determined based on internal equity, internal salary ranges, market data/ranges, applicant's skills and prior relevant experience, certain degrees and certifications (e.g. JD/technology), for example.

New York Salary Range: $115,000 - $127,000
[This position is eligible for equity awards in accordance with the terms of Contentful’s equity plans.]

#LI-Hybrid

Who are we?

Contentful is a leading digital experience platform that helps modern businesses meet the growing demand for engaging, personalized content at scale. By blending composability with native AI capabilities, Contentful enables dynamic personalization, automated content delivery, and real-time experimentation, powering next-generation digital experiences across brands, regions, and channels for more than 4,200 organizations worldwide. More than 700 people from more than 70 nations contribute their energy and creativity to Contentful, working from hubs in Berlin, Denver, San Francisco, London, New York, and distributed worldwide.

Everyone is welcome here!

“Everyone is welcome here” is a celebrated component of our culture. At Contentful, we strive to create an inclusive environment that empowers our employees. We believe that our products and services benefit from our diverse backgrounds and experiences, and we are proud to be an equal opportunity employer. All qualified applications will receive consideration for employment without regard to race, color, national origin, religion, sexual orientation, gender, gender identity, age, physical [dis]ability, or length of time spent unemployed. We invite you to apply and join us!

If you need reasonable accommodations at any point during the application or interview process, please let your recruiting coordinator know.

Please be aware of scammers who may fraudulently allege to be from Contentful. These types of fraud can be carried out through copycat websites, fake email addresses claiming to be from our company, or social media. We do not ask for your personal information, such as bank account numbers, identification numbers, etc, through social media or chat-based apps, nor do we request or send money for the purchase of business equipment. If you suspect fraud, please report it to your local authorities, as well as reach out to us at [e-mail] with any information you may have.

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