Executive Assistant

Rockwood Search; Jersey City (NJ); On-site; USD 100,000 - 120,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to the CFO in a dynamic office environment. This role offers the chance to provide high-level administrative support, manage complex tasks, and coordinate meetings and travel for senior executives. The ideal candidate will possess strong organizational skills, a keen attention to detail, and the ability to handle confidential information with professionalism. If you're looking to make a significant impact in a fast-paced financial services environment, this opportunity is perfect for you.

Qualifications

• 5+ years experience as an executive assistant supporting senior executives.
• Ability to handle sensitive information with discretion.

Responsibilities

• Manage the CFO’s calendar and coordinate meetings.
• Handle travel arrangements and logistics for the CFO.
• Serve as the primary point of contact for the CFO.

Skills

Microsoft Office Suite

Organizational Skills

Time Management

Communication Skills

Confidentiality

Education

Bachelor's degree in Business Administration

Job description

Get AI-powered advice on this job and more exclusive features.

This range is provided by Rockwood Search. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $120,000.00/yr

The Executive Assistant to the CFO will provide high-level administrative support to the Chief Financial Officer in a fast-paced office environment. This role requires a detail-oriented and proactive individual who can manage complex tasks, including financial document preparation, meeting coordination, scheduling, and correspondence. The ideal candidate will have strong organizational skills, the ability to handle confidential information with discretion, and a deep understanding of financial terminology. This position is in the office 4-5 times a week and offers overtime eligibility based on business needs.

Key Responsibilities:

1. Administrative Support:

* Manage and maintain the CFO’s calendar, ensuring efficient scheduling of meetings, appointments, and conference calls.

* Organize and prepare materials for meetings, presentations, and correspondence.

* Handle incoming and outgoing communications, ensuring timely responses and appropriate follow-ups.

* Draft, proofread, and edit internal and external communications on behalf of the CFO.

* Assist with day-to-day office tasks and manage office supplies.

2. Travel Coordination:

* Coordinate travel arrangements, including flights, hotel bookings, transportation, and itineraries for the CFO and other senior finance team members.

* Ensure all travel logistics are in place and efficiently executed.

3. Meeting and Event Coordination:

* Schedule and coordinate meetings, both in-person and virtual, ensuring all participants are prepared.

* Assist with organizing internal and external events, such as team meetings, client meetings, or company-wide gatherings.

* Handle meeting logistics, such as room bookings, catering, and any required technology setup.

4. Communication and Liaison:

* Serve as the primary point of contact between the CFO and internal/external stakeholders.

* Ensure timely and professional communication with senior management, clients, and other departments.

* Help prioritize tasks and respond to urgent matters on behalf of the CFO.

5. Project Management Support:

* Assist with various ad-hoc projects and initiatives as assigned by the CFO, ensuring deadlines are met.

* Coordinate cross-departmental efforts and ensure smooth execution of projects.

6. Confidentiality and Discretion:

* Handle sensitive and confidential information with the utmost professionalism and discretion.

* Assist the CFO with any tasks requiring a high level of confidentiality.

7. Office and Administrative Duties:

* Organize and maintain physical and digital files, ensuring that documents are easily accessible when needed.

* Perform general office management duties, including managing supplies and coordinating with vendors.

* Support the broader finance team with administrative tasks as needed.

Qualifications:

* Education: Bachelor’s degree in Business Administration, Management, or a related field (preferred).

* Experience:

* Minimum of 5 years of experience in an executive assistant or administrative support role, preferably supporting senior executives.

* Experience in financial services industry or related is a plus.

* Skills and Abilities:

* Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

* Strong organizational and time-management skills with the ability to manage competing priorities.

* Excellent written and verbal communication skills.

* Ability to maintain a high level of professionalism, especially in handling sensitive or confidential information.

* Flexibility and adaptability in a dynamic, fast-paced environment.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Financial Services and Banking

Referrals increase your chances of interviewing at Rockwood Search by 2x

Get notified about new Executive Assistant jobs in Jersey City, NJ.

Executive Assistant, Wholesale & Licensing

Executive Assistant - Corporate and Investment Banking

Executive Assistant, Games, Media, and Entertainment (GME) Security Leadership

New York, NY $75,000.00-$100,000.00 3 days ago

New York City Metropolitan Area 1 week ago

Executive Assistant, Nightly News & News NOW

EA needed for various roles in Private Equity firm in NYC

New York City Metropolitan Area $110,000.00-$125,000.00 3 weeks ago

Executive Assistant (1:1) to Macro Hedge Fund Manager - Billion-Dollar Global Investment Firm

New York City Metropolitan Area 2 weeks ago

Executive Assistant to Chief Marketing Officer at Unicorn Startup

New York City Metropolitan Area $100,000.00-$120,000.00 2 weeks ago

Executive Assistant (1:1) to Macro Hedge Fund Manager - Billion-Dollar Global Investment Firm

Executive Assistant, Media & Digital Strategies

Senior Executive Assistant - Head of Compliance (Hybrid)

Executive Assistant to Founder / Managing Partner at VC Firm

New York City Metropolitan Area $130,000.00-$150,000.00 1 week ago

Senior Executive Assistant, General Partners Strategic Capital

Executive Assistant | Support Multiple Partners - Private Equity | Front Office - Financial Services Experience Required!

New York, NY $100,000.00-$125,000.00 1 day ago

New York City Metropolitan Area $120,000.00-$135,000.00 5 days ago

Senior Executive Assistant (Head of Controls)

New York, NY $110,000.00-$125,000.00 2 weeks ago

Senior EA - Top Hedge Fund - up to 175K base plus generous bonus - College Graduate required.

New York City Metropolitan Area $150.00-$175.00 1 day ago

New York City Metropolitan Area $100,000.00-$125,000.00 4 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.