Executive Assistant

Insight Global; Jacksonville (FL); On-site; USD 90,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

HSA, FSA, DCFSA options

401k retirement plan with employer

Paid sick leave and PTO

Job summary

Insight Global in Jacksonville, FL is seeking an Executive Assistant for a startup tech company. This role focuses on about 90% business support and 10% light personal tasks.

Responsibilities include driving projects, coordinating with the owner’s team, and handling expenses, invoicing, bill pay, and QuickBooks/Stripe bookkeeping. The ideal candidate has 3–5 years of EA experience, expert Google Workspace skills, and is proactive, discreet, and highly organized, with strong written and verbal

Qualifications

• 3–5 years of experience as an Executive Assistant required.

Responsibilities

• Drive projects forward: track deadlines, chase follow-ups, and ensure nothing falls through the cracks.
• Coordinate with the team on behalf of the owner, keeping people aligned and accountable.
• Handle expenses, invoicing, bill pay, and related bookkeeping in QuickBooks and Stripe.
• Occasional personal errands and tasks as needed.

Skills

Executive support

Google Workspace

AI tools (Claude/ChatGPT)

Flexibility

Proactivity

Attention to detail

Communication

Discretion

Tools

Notion

GoHighLevel

Stripe

Fathom

Slack

Zoom

Google Meet

Job description

An innovative tech employer is seeking an Executive Assistant for a start up company sitting in Jacksonville, FL. This person will be helping with roughly 90% business support and 10% light personal support.

Responsibilities include:

• Drive projects forward: track deadlines, chase follow-ups, and make sure nothing falls through the cracks
• Coordinate with the team on behalf of the owner, keeping people aligned and accountable
• Handle financial tasks including expenses, invoicing, bill pay, and related bookkeeping in QuickBooks and Stripe
• Occasional personal errands and tasks as needed

Required Skills and Experience:

• 3-5 years of overall experience as an Executive Assistant
• Google Workspace experience: expert in Gmail, Google Calendar, Docs, Sheets, and Drive
• Daily user of Claude and/or ChatGPT for drafting, summarizing, research, and organizing information
• Must be flexible and reachable outside standard hours when priorities require it
• Proactive: anticipates needs and acts before being asked
• Detail-oriented and highly organized
• Strong communicator: clear, confident written and verbal follow-through
• Discreet and trustworthy with sensitive business, financial, and personal information

Desired Qualifications:

• Notion: comfortable building and maintaining pages, databases, and task trackers; experience with a similar project management system also works
• GoHighLevel (GHL): experience with CRM, pipelines, and automations, or able to ramp up quickly
• Stripe: familiar with payments, refunds, subscriptions, and transaction reports
• Fathom: uses AI meeting notes to capture action items and drive follow-ups
• Communication tools: fluent across Slack, Zoom, Google Meet, and WhatsApp

Compensation:

Up to $100k annually.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.