Executive Assistant

Solovis; Irving (TX); Hybrid; USD 85,000 - 110,000; Full time

Job summary

Solovis is seeking an Executive Assistant to provide proactive, high-energy support to the CEO and leadership team. The role demands integrity, results-orientation, and comfort in a fast-paced environment.

You will manage complex calendars, prepare professional documents, and coordinate travel and expenses. Proficiency in Microsoft Office and polished communication are essential as you enable executive decision-making and strategic initiatives.

Qualifications

• 3+ years supporting C-Suite Executives in fast-paced environments.
• Hybrid role: 3 days/week in Irving, TX office.

Responsibilities

• Deliver high-quality outputs under tight deadlines in a fast-paced setting.
• Operate efficiently in a resource-optimized environment with strong adaptability.
• Implement technology solutions to streamline communication and executive operations.
• Champion adoption of new technologies to boost productivity and efficiency.
• Produce accurate documents and executive-ready presentations.

Skills

Project management

PowerPoint

Scheduling

Communication

Continuous improvement

Tools

Microsoft Office

Job description

Solovis is a leading portfolio management and analytics platform helping institutional investors navigate today's complex global markets with clarity and confidence. Backed by Insight Partners, we're building the next chapter of growth by investing in people and product to raise the bar on quality and client outcomes. Our team is driven by culture and disciplined execution, humility, and curiosity - where AI is at the core of how we operate, innovate, and serve clients. At Solovis, you'll join a tech-forward, growth-minded team that believes in learning fast, thinking big, and delivering meaningful impact for asset owners worldwide. Our companies are not the largest or flashiest, but they are among the best-run software businesses creating value for customers and shareholders at an accelerated pace. To date, our team has built six platform companies, each culminating in multiple liquidity transactions with multi-billion-dollar valuations.

About this role

The Executive Assistant provides administrative support to our CEO and executive team. The ideal candidate will be a motivated self-starter who is high-energy, goal-oriented and results-driven, has a high level of integrity, and thrives in a fast-paced work environment.

Key responsibilities

• Consistently deliver high-quality, prioritized outputs within fast-paced, high-pressure environments.
• Operate effectively within a fast-paced and resource-optimized environment, maintaining high levels of efficiency and adaptability
• Implement technology solutions that streamline communication, enhance productivity, and optimize executive operations.
• Champion the adoption and effective use of new technologies within the organization to boost efficiency, improve communication, and enhance overall productivity
• Deliver accurate, professional-grade documents and presentations to support informed executive decision-making.
• Demonstrate high proficiency in Microsoft Office tools including Outlook, Excel, Word, and PowerPoint to enhance workplace productivity
• Manage travel and expenses efficiently and accurately, ensuring they align with executive schedules and budgetary constraints.
• Involves a meticulous approach to work, prioritizing accuracy and thoroughness to ensure high-quality outcomes
• Detail-oriented and organized, this individual prioritizes effectively, excels at time management, and anticipates well in decision making
• Plays chess, not firefighting - spots problems before they exist, anticipates second- and third-order downstream impacts, and selects the intervention that compounds best.
  Distinction: Decisive under uncertainty is acting under incomplete information; Proactive Problem Solving is the upstream act of seeing the board clearly.
• Ability to swiftly adapt to changes and maintain high performance under shifting conditions and challenges
• Ability to maintain effective performance and emotional control when faced with stress or challenging situations

Skills

• Manages projects efficiently, ensuring completion on time and within budget constraints.
• Utilizes Microsoft PowerPoint and Word to create impactful documents and presentations.
• Manages scheduling to enhance organizational efficiency and optimize time management.
• Capably articulates complex or nuanced ideas clearly and effectively.
• Implements continuous improvement practices to enhance operational efficiency and quality.

Requirements

• Minimum 3+ years supporting C-Suite Executives in fast-paced, high-pressure environments.
• Close proximity to Irving, Texas as this is a hybrid role (3 days/week in office).