Executive Assistant

Edwards Lifesciences Gruppe; Irvine (CA); On-site; USD 72,000 - 98,000; Full time

Benefits offered by this job

Competitive salary

Performance incentives

Benefits programs

Job summary

Edwards Lifesciences Gruppe in Irvine, CA, is seeking an Executive Administrative Assistant for on-site support to senior leadership. The role emphasizes calendar management, travel coordination, and high- level correspondence.

The successful candidate will have 6+ years of executive support experience, strong MS Office and SAP Concur proficiency, and the ability to work autonomously in a fast-paced environment.

Qualifications

• Minimum 6 years of directly related executive administrative support experience.
• Experience coordinating meetings, travel, and events for senior leadership.
• Strong written and verbal communication skills required.

Responsibilities

• Manage schedules and calendars for two Senior Vice Presidents with accuracy.
• Support development of correspondence, presentations, and reports for executives.
• Prepare information, documents, and logistics for leadership.
• Screen calls, draft general correspondence, and handle routine admin duties.
• Plan and execute meetings, events, and town halls with supervision.
• Schedule domestic and international travel following policy.
• Prepare complex expense reports in a timely manner.

Skills

Calendar management

Executive communication

Microsoft Office

SAP Concur

Relationship management

Education

High School Diploma

Tools

Microsoft Office Suite

SAP Concur

Job description

Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you'll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.

This is an on-site position based in Irvine, CA.

How you will make an impact:

• Managing schedule and calendars for two Senior Vice Presidents with attention to accuracy and detail, including keeping Executives informed of calendar changes and change requests.
• Using all computer programs relevant to the position to support development of correspondence, presentations, and report generation in support of a department, significant organizational group, or executive level management.
• Ensuring the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management.
• Performing general administrative activities including screening and directing phone calls, as well as composing and preparing general correspondence under limited direction.
• Planning and executing meetings, events, town halls, all-hands meetings, including site communication with some supervision.
• Scheduling domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule.
• Preparing complex expense reports in a timely fashion according to the company's policies and practices.

What you'll need (Required):

• H.S. Diploma or equivalent with 6 years of directly related experience including executive administrative support

What else we look for (Preferred):

• Excellent written and verbal communications skills, including negotiating and relationship management skills
• Extensive knowledge and understanding of Edwards policies, procedures, and administrative requirements
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and SAP Concur
• Advanced problem-solving skills
• Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
• Completes tasks in resourceful and effective ways
• Ability to manage internal and external confidential information with utmost discretion
• Works autonomously within established procedures and practices
• Ability to build and maintain strong relationships across the organization to influence and achieve objectives
• Ability to work in a fast paced, dynamic work environment
• Strict attention to detail
• Ability to interact professionally with all organizational levels
• Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels

Aligning our overall business objectives with performance, we offer competitive salaries, performance-based incentives, and a wide variety of benefits programs to address the diverse individual needs of our employees and their families.

For California (CA), the base pay range for this position is $72,000 to $98,000 (highly experienced).

The pay for the successful candidate will depend on various factors (e.g., qualifications, education, prior experience).

Edwards is an Equal Opportunity/Affirmative Action employer including protected Veterans and individuals with disabilities.