Executive Administrative Assistant

Kelly; Jacksonville (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Flexible hybrid schedule

Professional work environment

Opportunities for career growth

Job summary

A staffing solutions company in Jacksonville, FL, is seeking an Executive Administrative Assistant. In this role, you will provide comprehensive administrative support, including managing calendars, facilitating travel, and organizing meetings. The ideal candidate has a strong background in executive-level support, excellent communication skills, and is proficient in various office tools. This position offers a flexible hybrid work schedule that balances in-office and remote work, fostering a supportive and professional environment.

Qualifications

• 2–4 years of executive-level administrative experience, preference for 10+ years.
• Proficient in handling complex calendar management.

Responsibilities

• Provide comprehensive administrative support for meetings and events.
• Manage complex calendars and coordinate executive travel bookings.
• Process expense reports and handle financial documentation.

Skills

MS Office Suite proficiency

Strong communication skills

Multitasking abilities

Organization skills

Education

High school diploma or above

Tools

Concur

Teams

Ariba

Job description

Overview

Finding a job that fits your lifestyle isn’t always easy. That’s where Kelly® comes in. We’re seeking an Executive Administrative Assistant to work at a premier client in Jacksonville, FL. Sound good? Take a closer look below. We’re here to help you find something great that works for you—so you won’t miss a moment of what really matters in your life.

Why you should apply

• Enjoy a flexible hybrid schedule—work three days in office (Tuesday, Wednesday, Thursday), and from home on Monday and Friday
• Join a professional work environment with structured support for career growth
• Opportunities to support high-impact executives and contribute to important meetings and events
• Industry-leading safety precautions and employee-focused culture

What’s a typical day as Executive Administrative Assistant?

• Providing comprehensive administrative support for meetings, events, and workshops, including scheduling, room booking, catering, and managing invites
• Managing complex calendars and coordinating executive travel bookings, including visa support
• Processing expense reports with Concur, handling financial documentation, and assisting with purchase orders and contracts
• Facilitating office supply orders (Irvine only) and maintaining vendor, visitor, and security coordination for the office
• Delivering additional administrative support as directed by the supervisor

This job might be an outstanding fit if you

• Have 2–4 years of executive-level administrative experience (preference for candidates with 10+ years)
• Demonstrate proficiency in MS Office Suite (Outlook, Excel, Word, PowerPoint), Teams, Concur, Ariba, and handling complex calendar management
• Excel at multitasking in a fast-paced environment and have strong communication and organization skills
• Hold a high school diploma or above

What happens next

Once you apply, you’ll proceed to next steps if your skills and experience look like a good fit. But don’t worry—even if this position doesn’t work out, you’re still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be Executive Administrative Assistant today!