Executive Assistant

Ultipro; Indianapolis, Northern (IN, KY); On-site; USD 42,000 - 60,000; Full time

Job summary

Christy Paddock Advisors, LLC in Indianapolis is seeking an Executive Assistant to support the Managing Partner. This full-time role runs Monday–Friday, 8:30am–5:00pm, in the office, handling email, calendar management, communications, and day-to-day administrative tasks to keep operations smooth.

The ideal candidate thrives in a professional environment, is highly organized, proactive, discreet, and has 1–3 years in an administrative or EA role, with strong Microsoft 365 skills and experience

Qualifications

• 1–3 years of experience in an administrative, EA, or office coordinator role.
• Experience supporting a C‑Suite executive or senior partner.
• Background in professional services, CPA firm, law firm, or financial services is preferred.
• Familiarity with expense tracking or bill pay platforms.
• Proficient in Microsoft 365 — Outlook, Word, Excel, and Teams.
• Excellent written and verbal communication skills.

Responsibilities

• Handle day-one administrative tasks including office supply ordering, lunch and catering coordination, vendor coordination, expense logging, and routine bill payments.
• Support small internal projects assigned by the Managing Partner or leadership.
• Calendar management — scheduling, conflict resolution, reminders, and meeting preparation.
• Manage email triage and drafting responses on behalf of the Managing Partner.
• Maintain an ongoing communication log to inform the team of upcoming meetings and key calendar events.

Skills

Administrative experience

Calendar management

Microsoft 365 proficiency

Written communication

Discretion

Organizational skills

Tools

Microsoft 365

Outlook

Word

Excel

Teams

Job description

Christy Paddock Advisors, LLC
Indianapolis, IN 46225, USA

Description

About Our Team

Christy Paddock Advisors is a professional services firm providing fractional CFO, controller, and accounting services to growing businesses. We are a small, collaborative team that values precision, professionalism, and getting things done right. We are looking for a sharp, organized Executive Assistant to support our Managing Partner. For more information about our business and our team of professionals, please visit our website at ChristyPaddockAdvisors.com.

About the Role

As the Executive Assistant, you will be working full-time and in the office (Monday–Friday, 8:30am–5:00pm) supporting our Managing Partner with email, calendar management, communications, office coordination, and day-to-day administrative tasks. This role is ideal for someone who thrives in a professional environment, enjoys keeping things running smoothly, and takes pride in being one step ahead. Your focus is entirely on keeping the Managing Partner organized and the office running during business hours.

What You’ll Do

• Handle day-one administrative tasks that include: office supply ordering, lunch and catering coordination, vendor coordination, expense logging, and routine bill payments.
• Support small internal projects assigned by the Managing Partner or leadership.
• Responsible for calendar management — scheduling, conflict resolution, reminders, and meeting preparation.
• Manage email triage and drafting responses on behalf of the Managing Partner.
• Maintain an ongoing communication log to keep the team informed of upcoming prospect meetings, client meetings, and key calendar events relevant to project status.

About You

• 1–3 years of experience in an administrative, EA, or office coordinator role.
• Experience supporting a C‑Suite executive or senior partner.
• Background in professional services, CPA firm, law firm, or financial services is preferred.
• Familiarity with expense tracking or bill pay platforms.
• Proficient in Microsoft 365 — Outlook (calendar and email management is central to this role), Word, Excel, and Teams.
• Excellent written and verbal communication skills.
• Possesses strong organizational skills, attention to detail and is proactive and discreet.
• Maintains a professional demeanor as a representative of the firm.

Why Join Us

We’re growing rapidly and constantly evolving, allowing our team members to share their unique perspectives, solve new challenges, and own their careers. We’re committed to supporting your happiness, health, and overall well-being by providing comprehensive benefits and perks, including:

• Dynamic and Innovative Work: An opportunity to play a critical role within a rapidly growing firm with a supportive and collaborative culture.
• Growth Opportunities: A dynamic and supportive environment where your contributions will directly impact the firm’s growth and success and share in the rewards.
• Collaborative Culture: A team-oriented culture that values innovation, entrepreneurial spirit, and growth mindset.
• Competitive Compensation: A comprehensive salary and benefits package, including performance-based incentives and growth opportunities.

Christy Paddock Advisors, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.