Executive Assistant to Managing Partner — Growth‑Driven Firm

Ultipro; Indianapolis, Northern (IN, KY); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Christy Paddock Advisors, LLC in Indianapolis is seeking an Executive Assistant to support the Managing Partner. This full-time role runs Monday–Friday, 8:30am–5:00pm, in the office, handling email, calendar management, communications, and day-to-day administrative tasks to keep operations smooth.

The ideal candidate thrives in a professional environment, is highly organized, proactive, discreet, and has 1–3 years in an administrative or EA role, with strong Microsoft 365 skills and experience

Qualifications

• 1–3 years of experience in an administrative, EA, or office coordinator role.
• Experience supporting a C‑Suite executive or senior partner.
• Background in professional services, CPA firm, law firm, or financial services is preferred.
• Familiarity with expense tracking or bill pay platforms.
• Proficient in Microsoft 365 — Outlook, Word, Excel, and Teams.
• Excellent written and verbal communication skills.

Responsibilities

• Handle day-one administrative tasks including office supply ordering, lunch and catering coordination, vendor coordination, expense logging, and routine bill payments.
• Support small internal projects assigned by the Managing Partner or leadership.
• Calendar management — scheduling, conflict resolution, reminders, and meeting preparation.
• Manage email triage and drafting responses on behalf of the Managing Partner.
• Maintain an ongoing communication log to inform the team of upcoming meetings and key calendar events.

Skills

Administrative experience

Calendar management

Microsoft 365 proficiency

Written communication

Discretion

Organizational skills

Tools

Microsoft 365

Outlook

Word

Excel

Teams

Job description

Christy Paddock Advisors, LLC in Indianapolis is seeking an Executive Assistant to support the Managing Partner. This full-time role runs Monday–Friday, 8:30am–5:00pm, in the office, handling email, calendar management, communications, and day-to-day administrative tasks to keep operations smooth.

The ideal candidate thrives in a professional environment, is highly organized, proactive, discreet, and has 1–3 years in an administrative or EA role, with strong Microsoft 365 skills and experience