Executive Assistant

Audiochuck, LLC; Indianapolis (IN); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with employer match

Generous PTO

Paid parental leave

Team events

Job summary

Audiochuck, LLC is seeking a hands-on Executive Assistant to provide high-level administrative support to the leadership team in our Indianapolis office. This full-time, in-person role requires discretion and proactive problem-solving in a fast-paced environment.

You will manage calendars, coordinate travel, draft communications, and collaborate with the EA team to ensure seamless operations and coverage during absences. Evening or weekend work may be required occasionally.

Qualifications

• 3+ years of experience as an Executive Assistant or similar role.
• Proven ability to manage multiple priorities, deadlines, and complex schedules with precision.
• Strong written and verbal communication skills, interacting professionally at all levels.
• Proactive problem-solver who anticipates needs and resolves issues independently.
• High level of discretion and professionalism with sensitive information.
• Proficiency in Google Workspace and Slack; experience with Expensify.
• Flexible and adaptable in a fast-changing environment.

Responsibilities

• Manage complex calendars for leadership team members, proactively scheduling meetings and preparing agendas.
• Coordinate travel arrangements, including flights, lodging, and ground transportation; deliver detailed itineraries.
• Screen, prioritize, and respond to email, calls, and other correspondence on a leader's behalf.
• Draft, edit, and distribute internal and external communications; share updates across channels.
• Partner with the EA Team to share coverage and align on processes; support other leaders as needed.
• Assist with special projects and coordinate company events and team off-sites.

Skills

Calendar management

Executive support

Communication

Discretion

Multitasking

Google Workspace

Slack

Expense reporting

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Slack

Expensify

Airtable

Job description

This is a full-time, in-person position located at our Broad Ripple office in Indianapolis, Indiana. Occasional travel and evening or weekend work may be required.

About Us

Audiochuck is a fast-growing, dynamic company driven by our mission to tell the right stories, in the right ways, for the right reasons. Our team is made up of immensely passionate people who love what we do and don’t stop until we’re proud. Excellence is required at Audiochuck. We have a responsibility and privilege to honor the voices of those whose stories we tell.

We approach our content with empathy, compassion, and a genuine desire to make a difference. Advocacy is an essential part of the Audiochuck culture as we strive to positively impact victims and their families through the use of our time, money, and resources.

Committed to developing our people and fostering a long-term team of talented media professionals, we are seeking a highly organized and discreet Executive Assistant to join our EA team.

About The Executive Assistant

The Executive Assistant provides high-level administrative and operational support to members of Audiochuck's leadership team as part of a collaborative EA team. This person keeps priorities moving by owning complex scheduling, correspondence, meeting coordination, and cross-team communication, and by supporting the teams those leaders run.

The role requires exceptional organization, sound judgment, and the discretion to handle sensitive and confidential information with integrity. Because leadership responsibilities evolve as we grow, the leaders supported by this role may change over time.

This role is ideal for a proactive problem-solver who anticipates needs before they arise and thrives in a creative, fast-changing environment.

What You’ll Do

Calendar & Meeting Management

• Manage complex calendars for leadership team members, proactively scheduling meetings, resolving conflicts, and anticipating needs
• Prepare agendas and meeting materials, take notes, and track follow-ups as needed

Travel & Logistics

• Coordinate travel arrangements, including flights, lodging, and ground transportation
• Prepare and deliver detailed itineraries
• Manage expense reporting on behalf of leadership team members

Communication & Correspondence

• Act as a liaison between leaders and internal and external stakeholders
• Screen, prioritize, and respond to email, calls, and other correspondence on a leader's behalf
• Draft, edit, and distribute internal and external communications, including emails, Slack updates, and team announcements
• Serve as a trusted point of contact for team members who need access to a leader

EA Team Collaboration

• Partner with fellow EAs and the EA Team Lead to share coverage and align on processes
• Step in to support other leaders when teammates are out

Special Projects & Events

• Assist with special projects, research, and preparation of reports for leadership meetings
• Coordinate company and team events, including off-sites, retreats, and team-building activities

What Success Looks Like

• Leaders' calendars run smoothly, with conflicts resolved before they become problems
• Meetings are well prepared, and follow-ups are tracked and completed
• Travel is seamless, with clear itineraries and expenses submitted accurately and on time
• Correspondence is handled promptly, professionally, and with sound judgment about what needs a leader's attention
• Confidential information is always handled with discretion
• Coverage across the EA team is seamless, so leaders are supported even when a teammate is out
• Events and special projects are organized and delivered without loose ends

What You’ll Bring to the Table

• 3+ years of experience as an Executive Assistant or in a similar role supporting senior leaders in a fast-paced environment
• Proven ability to manage multiple priorities, deadlines, and complex schedules with precision
• Strong written and verbal communication skills, with the ability to interact professionally at all levels
• Proactive problem-solver who anticipates needs and resolves issues independently
• High level of discretion and professionalism with sensitive and confidential information
• Proficiency in Google Workspace and Slack, plus experience with expense tools such as Expensify
• Flexible and adaptable, with the ability to thrive in a creative, fast-changing environment

Preferred

• Bachelor's degree, or equivalent professional experience
• Experience in media, podcasting, or entertainment
• Experience supporting multiple leaders at the same time
• Familiarity with project management or database tools such as Airtable

What Audiochuck Will Bring to the Table

• Commitment to intentional leadership development
• Dedication to company culture and promoting mental health
• A collaborative and passionate team aligned around advocacy and impact
• Opportunity to work closely with leaders shaping one of the most successful companies in podcasting
• Comprehensive medical, dental, and vision coverage
• 401(k) retirement plan with employer match
• Generous paid time off
• Paid parental leave
• Team events and company-sponsored activities

Audiochuck is an equal opportunity employer. We welcome applicants of all backgrounds and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

If you need a reasonable accommodation at any point during the application or interview process, please contact [e-mail].