Executive Assistant

Podcast Management Inc; Wellington (IN); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision

401(k) with employer match

Paid time off

Parental leave

Team events

Job summary

Audiochuck is seeking a highly organized Executive Assistant to support members of our leadership team in the Indianapolis area. This full-time, in-person role involves complex scheduling, travel planning, and cross-team communication within a fast-paced media company.

You will handle confidential information with discretion, draft communications, coordinate events, and partner with the EA Team Lead to ensure coverage when teammates are out.

Qualifications

• 3+ years of experience as an Executive Assistant or in a similar role supporting senior leaders in a fast-paced environment.
• Proven ability to manage multiple priorities, deadlines, and complex schedules with precision.
• Strong written and verbal communication skills, with the ability to interact professionally at all levels.
• Proactive problem-solver who anticipates needs and resolves issues independently.
• High level of discretion and professionalism with sensitive and confidential information.
• Proficiency in Google Workspace and Slack, plus experience with expense tools such as Expensify.
• Flexible and adaptable, with the ability to thrive in a creative, fast-changing environment.

Responsibilities

• Manage complex calendars for leadership team members, proactively scheduling meetings, resolving conflicts, and anticipating needs.
• Prepare agendas and meeting materials, take notes, and track follow-ups as needed.
• Coordinate travel arrangements, including flights, lodging, and ground transportation; prepare itineraries.
• Manage expense reporting on behalf of leadership team members; act as liaison between leaders and internal/external stakeholders.
• Screen, prioritize, and respond to email, calls, and other correspondence on a leader's behalf.
• Draft, edit, and distribute internal and external communications; maintain professional tone.

Skills

Executive Support

Scheduling

Communication

Problem Solving

Discretion

Google Workspace

Slack

Expensify

Adaptability

Education

Bachelor's degree or equivalent

Tools

Google Workspace

Slack

Expensify

Airtable

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive Assistant

Full Time Professional Indianapolis-Broad Ripple, Indianapolis, IN, US

3 days ago Requisition ID: 1120

This is a full-time, in-person position located at our Broad Ripple office in Indianapolis, Indiana. Occasional travel and evening or weekend work may be required.

About Us

Audiochuck is a fast-growing, dynamic company driven by our mission to tell the right stories, in the right ways, for the right reasons. Our team is made up of immensely passionate people who love what we do and don't stop until we're proud. Excellence is required at Audiochuck. We have a responsibility and privilege to honor the voices of those whose stories we tell.

We approach our content with empathy, compassion, and a genuine desire to make a difference. Advocacy is an essential part of the Audiochuck culture as we strive to positively impact victims and their families through the use of our time, money, and resources.

Committed to developing our people and fostering a long-term team of talented media professionals, we are seeking a highly organized and discreet Executive Assistant to join our EA team.

About the Executive Assistant

The Executive Assistant provides high-level administrative and operational support to members of Audiochuck's leadership team as part of a collaborative EA team. This person keeps priorities moving by owning complex scheduling, correspondence, meeting coordination, and cross-team communication, and by supporting the teams those leaders run.

The role requires exceptional organization, sound judgment, and the discretion to handle sensitive and confidential information with integrity. Because leadership responsibilities evolve as we grow, the leaders supported by this role may change over time.

This role is ideal for a proactive problem-solver who anticipates needs before they arise and thrives in a creative, fast-changing environment.

What You'll Do

Calendar & Meeting Management

Manage complex calendars for leadership team members, proactively scheduling meetings, resolving conflicts, and anticipating needs

Prepare agendas and meeting materials, take notes, and track follow-ups as needed

Travel & Logistics

Coordinate travel arrangements, including flights, lodging, and ground transportation

Prepare and deliver detailed itineraries

Manage expense reporting on behalf of leadership team members

Act as a liaison between leaders and internal and external stakeholders

Screen, prioritize, and respond to email, calls, and other correspondence on a leader's behalf

Draft, edit, and distribute internal and external communications, including emails, Slack updates, and team announcements

Serve as a trusted point of contact for team members who need access to a leader

Partner with fellow EAs and the EA Team Lead to share coverage and align on processes

Step in to support other leaders when teammates are out

Special Projects & Events

Assist with special projects, research, and preparation of reports for leadership meetings

Coordinate company and team events, including off-sites, retreats, and team-building activities

What Success Looks Like

Leaders' calendars run smoothly, with conflicts resolved before they become problems

Meetings are well prepared, and follow-ups are tracked and completed

Travel is seamless, with clear itineraries and expenses submitted accurately and on time

Correspondence is handled promptly, professionally, and with sound judgment about what needs a leader's attention

Confidential information is always handled with discretion

Coverage across the EA team is seamless, so leaders are supported even when a teammate is out

Events and special projects are organized and delivered without loose ends

What You'll Bring to the Table

3+ years of experience as an Executive Assistant or in a similar role supporting senior leaders in a fast-paced environment

Proven ability to manage multiple priorities, deadlines, and complex schedules with precision

Strong written and verbal communication skills, with the ability to interact professionally at all levels

Proactive problem-solver who anticipates needs and resolves issues independently

High level of discretion and professionalism with sensitive and confidential information

Proficiency in Google Workspace and Slack, plus experience with expense tools such as Expensify

Flexible and adaptable, with the ability to thrive in a creative, fast-changing environment

Preferred

Bachelor's degree, or equivalent professional experience

Experience in media, podcasting, or entertainment

Experience supporting multiple leaders at the same time

Familiarity with project management or database tools such as Airtable

What Audiochuck Will Bring to the Table

Commitment to intentional leadership development

Dedication to company culture and promoting mental health

A collaborative and passionate team aligned around advocacy and impact

Opportunity to work closely with leaders shaping one of the most successful companies in podcasting

Comprehensive medical, dental, and vision coverage

401(k) retirement plan with employer match

Generous paid time off

Paid parental leave

Team events and company-sponsored activities

Audiochuck is an equal opportunity employer. We welcome applicants of all backgrounds and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

If you need a reasonable accommodation at any point during the application or interview process, please contact [e-mail].