Senior Executive Assistant to Leaders Indianapolis

Podcast Management Inc; Wellington (IN); In loco; USD 55.000 - 85.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental, and vision

401(k) with employer match

Paid time off

Parental leave

Team events

Descrizione del lavoro

Audiochuck is seeking a highly organized Executive Assistant to support members of our leadership team in the Indianapolis area. This full-time, in-person role involves complex scheduling, travel planning, and cross-team communication within a fast-paced media company.

You will handle confidential information with discretion, draft communications, coordinate events, and partner with the EA Team Lead to ensure coverage when teammates are out.

Competenze

• 3+ years of experience as an Executive Assistant or in a similar role supporting senior leaders in a fast-paced environment.
• Proven ability to manage multiple priorities, deadlines, and complex schedules with precision.
• Strong written and verbal communication skills, with the ability to interact professionally at all levels.
• Proactive problem-solver who anticipates needs and resolves issues independently.
• High level of discretion and professionalism with sensitive and confidential information.
• Proficiency in Google Workspace and Slack, plus experience with expense tools such as Expensify.
• Flexible and adaptable, with the ability to thrive in a creative, fast-changing environment.

Mansioni

• Manage complex calendars for leadership team members, proactively scheduling meetings, resolving conflicts, and anticipating needs.
• Prepare agendas and meeting materials, take notes, and track follow-ups as needed.
• Coordinate travel arrangements, including flights, lodging, and ground transportation; prepare itineraries.
• Manage expense reporting on behalf of leadership team members; act as liaison between leaders and internal/external stakeholders.
• Screen, prioritize, and respond to email, calls, and other correspondence on a leader's behalf.
• Draft, edit, and distribute internal and external communications; maintain professional tone.

Conoscenze

Executive Support

Scheduling

Communication

Problem Solving

Discretion

Google Workspace

Slack

Expensify

Adaptability

Formazione

Bachelor's degree or equivalent

Strumenti

Google Workspace

Slack

Expensify

Airtable

Descrizione del lavoro

Audiochuck is seeking a highly organized Executive Assistant to support members of our leadership team in the Indianapolis area. This full-time, in-person role involves complex scheduling, travel planning, and cross-team communication within a fast-paced media company.

You will handle confidential information with discretion, draft communications, coordinate events, and partner with the EA Team Lead to ensure coverage when teammates are out.