EXECUTIVE ASSISTANT

IEA Infrastructure and Energy Alternatives; Indianapolis (IN); Remote; USD 63,000 - 85,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support senior leadership. This role emphasizes confidentiality and organizational skills, requiring proficiency in Microsoft 365 Suite. You'll manage calendars, prepare meeting materials, and lead charitable events, all while contributing to a dynamic team environment. With a competitive salary and comprehensive benefits, this position offers a chance to make a meaningful impact in a forward-thinking organization. If you thrive in a fast-paced setting and have a passion for excellence, this opportunity is for you.

Benefits

401(k) with company match

Employee Stock Purchase Plan

Flexible spending accounts

Comprehensive insurance coverage

Employee Assistance Program

Disability insurance

Life insurance

Emergency travel assistance

Group legal plan

Qualifications

• 5-7 years of experience in executive assistance or related fields.
• Strong proficiency in Microsoft 365 Suite and organizational skills.

Responsibilities

• Manage calendars and meetings for senior leadership.
• Prepare materials for meetings and oversee charitable events.
• Assist with special projects and reconcile expenses.

Skills

Microsoft 365 Suite

confidentiality

conflict resolution

organizational skills

written communication

presentation skills

problem-solving

Education

Associates degree or equivalent

Tools

MasTec systems

Job description

Responsible for providing high-quality, timely executive assistance to the Executive Vice President and other executives as assigned. These tasks require a significant level of trust, self-discipline, and confidential discretion. Tasks will include moderate to advanced difficulty requiring excellent clerical skills across multiple areas.

Preference may be given to candidates located in Indianapolis, IN, Clinton, IN, or Fargo, ND. This position is eligible for remote work.

Responsibilities:

1. Manage calendars, appointments, and meetings for senior leadership.
2. Prepare agendas, presentations, materials, and other documents for meetings and events.
3. Create and maintain filing and organizational systems.
4. Manage memberships and ticket distributions.
5. Screen calls and mail professionally and confidentially.
6. Oversee MasTec Renewables Charitable Contributions Committee, Charity Golf Event, and other fundraising activities.
7. Lead the production of the Renewable Energy Leadership Summit (RELS), including partnership with executives, vendor negotiations, and planning.
8. Notarize and apply company seals on documents as needed.
9. Assist with special projects across departments.
10. Reconcile credit cards and complete expense reports for executive leadership.

Qualifications:

Education and Experience:

• Associates degree or equivalent from a two-year college or technical school.
• Five to seven years of related experience or an equivalent combination of education and experience.

Knowledge, Skills, and Abilities:

• Proficiency in Microsoft 365 Suite and relevant MasTec systems.
• Exceptional confidentiality, conflict resolution, courtesy, and professionalism.
• Highly organized with the ability to manage competing priorities and organizational change.
• Excellent written communication skills for reports, correspondence, and manuals.
• Effective presentation skills for diverse audiences.
• Mathematical skills including basic arithmetic, ratios, and graph interpretation.
• Common sense and problem-solving skills in standardized situations.

What’s in it for you:

Financial Wellbeing:

• Salary range: $63,000 - $85,000/year, commensurate with experience.
• Competitive pay with ongoing performance reviews and merit increases.
• Benefits include 401(k) with company match, Employee Stock Purchase Plan, flexible spending accounts, and comprehensive insurance coverage.

Family & Lifestyle:

• Military leave options, including differential pay and benefits continuation.
• Employee Assistance Program.

Planning for the Unexpected:

• Disability, life insurance, accidental death & dismemberment coverage.
• Voluntary insurance options and emergency travel assistance.
• Group legal plan.

Position may require pre-employment screening, including background checks and drug testing. If accommodations are needed during the employment process, contact [emailprotected].

MasTec is an Equal Employment Opportunity Employer. We do not discriminate based on race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other protected category. We also prohibit harassment and comply with all applicable laws.

MasTec Clean Energy & Infrastructure does not work with third-party recruiters or agencies without a signed agreement with our Talent Acquisition Team.