EXECUTIVE ASSISTANT

MasTec Inc; Indianapolis (IN); Remote; USD 63,000 - 85,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to provide high-quality support to senior leadership. This role involves managing calendars, preparing meeting materials, and ensuring smooth operations within the executive office. The ideal candidate will possess exceptional organizational skills, confidentiality, and the ability to navigate competing priorities. With a competitive salary and comprehensive benefits, this position offers a unique opportunity to contribute to the success of a leading firm while enjoying a flexible work environment, including remote options. If you are passionate about supporting executives and thrive in a dynamic setting, this role is perfect for you.

Benefits

401(k) with company match

Employee Stock Purchase Plan

Flexible spending account

Medical, Dental, and Vision insurance

Employee Assistance Program

Short and long-term disability

Life insurance

Accidental death & dismemberment coverage

Qualifications

• 5-7 years of experience in administrative support roles.
• Proficiency in Microsoft 365 Suite and relevant MasTec systems.

Responsibilities

• Manage calendars and appointments for Senior Leadership.
• Prepare materials for meetings and events.
• Reconcile credit cards and complete expense reports.

Skills

Microsoft 365 Suite

Clerical Skills

Conflict Resolution

Organizational Skills

Report Writing

Education

Associates degree

Job description

Responsible for providing high quality, timely executive assistance to the Executive Vice President and other executives as assigned. These tasks require a significant level of trust and self-discipline / confidential discretion. Tasks will include moderate to advanced difficulty requiring excellent clerical skills in multiple areas.

Preference may be given for those that can be located in Indianapolis, IN, Clinton, IN or Fargo, ND. This position is eligible for remote work.

Responsibilities : Administrative :

• Manage calendars, appointments and meetings for Senior Leadership
• Prepare agendas, presentations, materials and other documents for various meetings and events
• Create and maintain filing and other organizational systems
• Manage various memberships and ticket distribution
• Screen calls and mail in a professional and confidential manner
• Manage and oversee MasTec Renewables Charitable Contributions Committee, Charity Golf Event and other fundraising committees.
• Leads the production of the Renewable Energy Leadership Summit (RELS), including partnership with
• executives, vendor negotiation, and production planning
• Notarize and apply company seals on documents as requested.
• Assist with special projects as needed or requested from other departments.
• Accounting :
• Reconcile credit cards for Executive Leadership
• Complete expense reports for designated executive Leadership

Qualifications :

EDUCATION AND WORK EXPERIENCE REQUIREMENTS :

• Associates degree (A. A.) or equivalent from two-year college or technical school
• Five to seven years related experience and / or training or equivalent combination of education and experience.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED :

• Proficiency in Microsoft 365 Suite and all MasTec systems that are relevant to the support of Segment Executive roles.
• Exceptional confidentiality, ability to respectfully handle and resolve conflict, and demonstrated courtesy.
• and professionalism with all levels of the organization.
• Ability to stay extremely organized and successfully navigate competing priorities, strategic shifts, and organizational change.
• Write reports, business correspondence and procedure manuals.
• Effectively present information and respond to questions from groups of managers, clients, customers and the general public.
• Add, subtract, multiply and divide in all units of measure using whole numbers, common fractions and decimals.
• Compute rate, ratio and percent and draw and interpret bar graphs.
• Common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Deal with problems involving several concrete variables in standardized situations.

What's in it for you :

Financial Wellbeing

• Compensation $63,000 - $85,000 / year, commensurate with experience
• Competitive pay with ongoing performance review and merit increas
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)
• Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and children

Family & Lifestyle

• Military Leave, including Differential Pay and Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening, which may include background check and drug testing. Accessibility : If you need accommodation as part of the employment process, contact [emailprotected] . Due to the high volume of applications received, we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

MasTec Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

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