Executive Assistant

Octagon Compliance Group, Inc; Huntsville (AL); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid work flexibility

Professional development support

Direct exposure to executive-level ops

Job summary

Octagon Compliance Group, Inc. seeks an organized Executive Assistant to provide direct administrative and operational support to executive leadership in a compliance-driven environment.

The role requires discretion, precision, and the ability to manage sensitive information. You will manage calendars, coordinate travel and meetings, prepare briefing materials, maintain digital filing systems, and support client communications while handling confidential information with strict discretion.

Qualifications

• 3+ years of experience supporting executives or senior leadership.
• Exceptional written and verbal communication skills.
• Advanced proficiency with Microsoft Office Suite and Outlook.

Responsibilities

• Manage executive calendars, travel, and meeting logistics.
• Prepare, format, and proofread executive correspondence and briefing materials.
• Maintain organized digital filing systems and version control for corporate records.
• Coordinate internal and client-facing communications.
• Track action items and follow-ups across leadership priorities.
• Support preparation of proposals, reports, and deliverable packages.
• Handle confidential business information with strict discretion.

Skills

Communication

Organization

Prioritization

Tools

Microsoft Office Suite

Outlook

Job description

Position Summary

Octagon Compliance Group, Inc. (OCG) is seeking a highly organized Executive Assistant to provide direct administrative and operational support to executive leadership. This role requires discretion, precision, and the ability to manage sensitive information within a compliance-driven environment.

Key Responsibilities

• Manage executive calendars, travel, and meeting logistics
• Prepare, format, and proofread executive correspondence and briefing materials
• Maintain organized digital filing systems and version control for corporate records
• Coordinate internal and client-facing communications
• Track action items and follow-ups across leadership priorities
• Support preparation of proposals, reports, and deliverable packages
• Handle confidential business information with strict discretion

Required Qualifications

• 3+ years experience supporting executives or senior leadership
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite and Outlook
• Strong organizational discipline and attention to detail
• Ability to manage competing priorities independently

Preferred Qualifications

• Experience in federal contracting or professional services
• Familiarity with proposal or deliverable coordination
• Notary or records management experience

Compensation & Growth

Competitive Compensation Aligned With Experience

• Hybrid work flexibility
• Professional development and certification support
• Direct exposure to executive-level federal operations
• Clear advancement pathways