Executive Assistant

Dozee; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

A scaling healthtech company in Houston, Texas, is seeking an experienced executive assistant to support the CEO. The role involves managing the CEO's calendar, driving critical projects, and acting as the primary liaison with stakeholders. The ideal candidate will have over 5 years of experience supporting senior leaders in fast-paced environments, along with strong organizational and communication skills. This position offers significant exposure to company strategy and the potential for career advancement into operations or strategy roles.

Qualifications

• 5+ years supporting a senior leader in a startup or high-growth environment.
• Experience working with US and international stakeholders.
• Background in healthcare, healthtech, SaaS, or tech is a plus.

Responsibilities

• Optimize the CEO's calendar across multiple time zones.
• Manage communication with internal leaders and stakeholders.
• Drive cross-functional projects initiated by the CEO.

Skills

Organizational Skills

Communication Skills

Project Management

Stakeholder Management

Adaptability

Job description

This role is for someone who wants to be deeply embedded in the business.

You will

• Keep the CEO highly organized and focused
• Act as a front-line stakeholder manager
• Drive projects on behalf of the CEO
• Own execution and follow-through
• Support key accounts that the CEO manages personally

You are not just managing a calendar — you are protecting the CEO’s time, pushing outcomes, and driving momentum.

Key Responsibilities

CEO Enablement & Calendar Ownership

• Own and optimize the CEO’s calendar across multiple time zones
• Proactively prioritize meetings based on business impact
• Prepare agendas, context, and briefing notes ahead of meetings
• Track follow-ups and ensure action items don’t fall through the cracks

Stakeholder Management

• Act as a primary coordination point for internal leaders, customers, partners, investors, and international stakeholders
• Manage communication with clarity, professionalism, and urgency
• Ensure stakeholders feel informed, respected, and responded to

Project Execution (On Behalf of the CEO)

• Drive cross-functional projects initiated by the CEO
• Follow up with teams, unblock issues, and keep timelines on track
• Build simple trackers and dashboards to monitor progress
• Escalate risks early and propose solutions.

Key Account Support

• Support strategic customer accounts directly handled by the CEO.
• Coordinate meetings, QBRs, follow-ups, and next steps.
• Track commitments, deliverables, and open items.
• Act as the connective tissue between customers and internal teams.

Operational Backbone

• Create structure where things are ambiguous.
• Improve processes, documentation, and execution rhythm.
• Handle sensitive and confidential information with discretion.

Qualifications & Experience

• 5+ years supporting a senior leader (CEO, Founder, President) in a startup or high-growth environment.
• Experience working with US and international stakeholders.
• Comfortable with ambiguity, fast pace, and changing priorities.
• Background in healthcare, healthtech, SaaS, or tech is a plus.
• Exceptionally organized and detail-oriented.
• Strong written and verbal communication.
• Proactive, confident, and execution-driven.
• Able to say “this doesn’t make sense” when needed.
• Discreet, dependable, and trusted.
• Thinks in outcomes, not just tasks.

Why This Role Matters

• Direct exposure to the CEO and company strategy.
• Real ownership and influence in a scaling healthtech business.
• Opportunity to grow into Chief of Staff, Business Operations, or Strategy roles over time.
• A front-row seat to building a company that improves patient care.