Executive Assistant

Kontakt.io; United States; On-site; USD 60,000 - 80,000; Full time

Job summary

KONTAKT.IO in New York City seeks an experienced executive assistant to manage the CEO’s calendar and inbox, coordinate complex domestic and international travel, and prepare concise briefings before important meetings.

You’ll maintain a clear tracker of commitments across the org, support Weekly Leadership Sync and board-related prep, host visitors in the NYC office, and handle confidential information with discretion.

Qualifications

• 2–5 years of relevant experience in executive support, business operations, consulting, finance, executive search, legal, investor relations, or a high-growth technology company.

Responsibilities

• The CEO’s calendar and inbox: prioritized scheduling, conflict-free coverage, and time-sensitive follow-through on email threads and external coordination.
• Complex domestic and international travel, itineraries, and logistics, plus selected personal logistics that affect the CEO’s effectiveness.
• Concise briefings before important meetings: context, decisions needed, open questions.
• A clear tracker of commitments and decisions across the org, with follow-ups that happen without repeated CEO intervention.
• Preparation for the Weekly Leadership Sync, Monthly Executive Review, board meetings, and offsites.
• Selected cross-functional projects, research, and improvements to the systems around the CEO’s office.
• Strict confidentiality and discretion.
• Day-to-day functioning of our NYC office, including greeting and hosting visitors, candidates, and guests.
• Proactively stocking and organizing the kitchen and office supplies.
• Team social events and culture-building moments, from small in-office touches to larger offsite logistics

Skills

Executive support

Attention to detail

Calm under pressure

Strong communication

Job description

• The CEO’s calendar and inbox: prioritized scheduling, conflict-free coverage, and time-sensitive follow-through on email threads and external coordination
• Complex domestic and international travel, itineraries, and logistics, plus selected personal logistics that affect the CEO’s effectiveness
• Concise briefings before important meetings: context, decisions needed, open questions
• A clear tracker of commitments and decisions across the org, with follow-ups that happen without repeated CEO intervention
• Preparation for the Weekly Leadership Sync, Monthly Executive Review, board meetings, and offsites
• Selected cross-functional projects, research, and improvements to the systems around the CEO’s office
• Strict confidentiality and discretion
• Day-to-day functioning of our NYC office, including greeting and hosting visitors, candidates, and guests
• Proactively stocking and organizing the kitchen and office supplies
• Team social events and culture-building moments, from small in-office touches to larger offsite logistics

If you’re excited to solve hard problems, work with a team of builders, and help hospitals deliver better care every day, we’d love to meet you!You write clearly, notice details others miss, stay calm when plans change, and can be persistent without being abrasive2 to 5 years of relevant experience from executive support, business operations, consulting, finance, executive search, legal, investor relations, or a high-growth technology companyYou are comfortable with direct feedback and high standards, willing to challenge assumptions respectfully, and ambitious without viewing executive support as beneath you