Executive Assistant

Arch Aerial; Houston (TX); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401K after 90 days

Health benefits eligibility (2027)

Job summary

Arch Aerial LLC is seeking an Executive Assistant to support the CEO with administrative duties, basic bookkeeping, travel arrangements, purchasing, and HSE document control. This full-time, in-person role reports to the CEO and requires discretion and professionalism across all levels of staff and clients.

Ideal candidates have strong organizational and communication skills, proficiency with Microsoft Office and cloud tools, and an ability to handle multiple tasks with integrity.

Qualifications

• Strong organizational skills.
• Excellent communication skills.
• Highly proficient at email, email organization, and cloud data management.
• Excellent interpersonal and communication skills and the ability to effectively communicate with all levels of management, staff, customers, and industry.
• Must be able to utilize a variety of computer applications including Microsoft Office, and other on-line cloud storage and data transfer tools like Dropbox.
• Highly recommended, but not required: Quickbooks Online Experience; Experience with ISNetworld, Veriforce, and Avetta.; Customer service experience.

Responsibilities

• Provide executive level administrative support and perform basic/general bookkeeping functions, operations assistance functions, and compliance functions.
• Assist the CEO and handle sensitive and proprietary information in a responsible manner.
• Demonstrate organizational skills and the ability to manage multiple projects while prioritizing tasks.
• Assist with travel booking, purchasing, and preparation of reports.

Skills

Organizational skills

Communication skills

Email management

Interpersonal skills

Attention to detail

Tools

Microsoft Office

Dropbox

Job description

Arch Aerial LLC is seeking a highly motivated Executive Assistant to assist the CEO in administrative duties, accounts payable and receivable, basic book-keeping tasks, travel booking for Arch Aerial team members, preparation of certain reports, purchasing, HSE document control, maintaining the company's compliance portals, and other duties to be assigned after initial training. This is a full time salary position which is in person, and not remote.

Functions & Responsibilities

We are seeking a highly reliable team player to provide executive level administrative support and perform basic/general bookkeeping functions, operations assistance functions, and compliance functions. This position reports directly to the CEO and requires a discrete individual who can assist with sensitive and proprietary matters and customer information in a responsible manner. The right candidate will be personable, professional and flexible, with a passion for service.

The position requires exceptional analytical skills as well as experience with administration, communication, bookkeeping and internal/external relations. They should also be a team player, have exceptional organizational skills, high ethical standards, and have experience carrying out multiple projects while prioritizing tasks. You will be an integral component of our team with room for growth and exposure to a variety of industries.

We value (i) experience, (ii) a strong and efficient work ethic, and (iii) strong skills, and (iv) integrity more than a specific educational degree.

Requirements

• Strong organizational skills.
• Excellent communication skills.
• Highly proficient at email, email organization, and cloud data management.
• Excellent interpersonal and communication skills and the ability to effectively communicate with all levels of management, staff, customers, and industry.
• Must be able to utilize a variety of computer applications including Microsoft Office, and other on-line cloud storage and data transfer tools like Dropbox.

Highly recommended, but not required:

• Quickbooks Online Experience
• Experience with ISNetworld, Veriforce, and Avetta.
• Customer service experience.

Benefits

The candidate will not be immediately eligible for benefits, but may be eligible for 401K programs 90 days after hire, and eligible for health benefits (according to company policy) as early as 2027.