Executive Assistant

Talentify; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Chevron in Houston, TX is seeking an experienced Executive Assistant to support the Vice President, Exploration. You will manage complex calendars, coordinate meetings, travel, and events with a high level of independence.

The role requires discretion, strong communication, and the ability to handle confidential information while partnering with senior leadership and their teams.

Qualifications

• Minimum 5 years of administrative experience.
• Strong calendar, travel, and meeting logistics management.
• Ability to handle confidential information with discretion.

Responsibilities

• Manages executive calendar in Outlook and coordinates meetings, travel, events.
• Leads administrative team and oversees day-to-day operations.
• Handles domestic/international travel logistics and expense tracking.
• Manages confidential correspondence and top-level communications.
• Supports communications and prioritizes urgent requests.
• Adopts new technology and manages distribution lists.
• Serves as primary liaison for leaders and stakeholders.

Skills

MS Office

MS Teams

OneNote

CTREX

OneDrive

Excel

PowerPoint

SharePoint

Workplace

Workday

Education

High School Diploma or equivalent

Tools

CTREX

OneDrive

SharePoint

Workday

MS Teams

OneNote

Excel

PowerPoint

Job description

Total Number of Openings

1

This position reports to the Vice President, Exploration. Position provides executive assistant and administrative support with a high level of independence, initiative, discretion, accuracy, and attention to details. Confidentiality in this position is crucial.

Responsibilities for this position may include but are not limited to:

• Handles all executive assistant responsibilities. Manages calendar in Outlook. Coordinates logistics and agendas for meetings, conferences, events, and special functions
• Manages a team of administrative assistants and oversees day-to-day work

Calendar and Travel Management:

• Coordinates domestic and international travel logistics. Prepares detailed itineraries and coordinates agenda and pre-read with appropriate business unit for trips via Teams. Tracks and coordinates business trip requirements (i.e., passport, visas, immunizations, Proforma form, photos, etc.). Tracks and gathers related expenses, compiles expense reports and maintains appropriate documentation.
• Manages pre-read for meetings and travel and places material in appropriate OneDrive folder.

Correspondence/Approvals:

• Monitors incoming email for pre-read and has full access in case required.
• Maintains effective communications with the leaders Exploration Leadership Team when requesting information on behalf of the leader. Uses discretion to assign action items and follows up for completion. Ability to write and speak in a concise and positive manner that creates a good image of the company and the leader.
• Provide support to Communications as appropriate (This includes communication to org, town halls, outlook meetings, etc)
• Makes appropriate, informed decisions regarding priorities and appropriate levels of urgency to situations and events that require quick response or turnaround.

Office Support/Coordination:

• Strong ability to adopt and apply new technology to aid efficiency.
• Manages distribution lists as appropriate.
• Handles special projects as requested.

Point of Contact

• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the leader, including those of a highly confidential, personal, or critical nature
• Manage external relationships with key stakeholders by interacting in a pleasant, friendly and agreeable manner
• Works well with high level executives and executive assistants. Contribute as a team player, collaborate, share best practices and simplify work.

Required Qualifications:

• High School Diploma or equivalent.
• Minimum of 5 years administrative experience.
• Advanced proficiency with Microsoft Office applications, MS Teams, OneNote, CTREX, OneDrive, Excel, PowerPoint, SharePoint, Workplace and Workday.

Relocation Options:

• Relocation will not be considered.

International Considerations:

• Expatriate assignments will not be considered.

U.S. Regulatory notice:

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at [e-mail].

Chevron participates in E-Verify in certain locations as required by law.