Executive Assistant

Crown Castle in; Houston (TX); Hybrid; USD 44,000 - 62,000; Full time

Benefits offered by this job

Healthcare plans

401(k) plan

Paid time off

Tuition reimbursement

Scholarship program

Matching gifts

Paid holidays

Job summary

Crown Castle, a leader in shared communications infrastructure, is seeking an Executive Assistant to support two Vice Presidents in a fast-paced office environment in Houston, TX. This role requires exceptional organization, discretion, and the ability to manage complex schedules and travel with precision.

You will partner with other administrative professionals to ensure efficiency, handle confidential information, and contribute to cross-functional team initiatives while maintaining

Qualifications

• 5+ years of experience supporting senior leaders, with experience supporting Vice Presidents or executive-level management preferred.
• Experience managing complex calendars, travel arrangements, and expense reporting.
• Excellent verbal and written communication skills.
• Strong organizational, prioritization, and time management abilities.
• Ability to handle confidential information with discretion and sound judgment.

Responsibilities

• Provide comprehensive administrative support to two Vice Presidents.
• Manage complex calendars, prioritize scheduling requests, and resolve conflicts proactively.
• Act as a gatekeeper by evaluating requests, determining priorities, and ensuring executive time is effectively managed.
• Coordinate and prepare materials for meetings, presentations, and leadership discussions.
• Draft, edit, and proofread correspondence, reports, and other business documents.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.
• Schedule and coordinate internal and external meetings, including executive leadership meetings, team meetings, and customer/vendor engagements.
• Organize meeting logistics including conference rooms, virtual meeting platforms, agendas, and supporting materials.
• Track action items and follow up on commitments to ensure timely completion.
• Coordinate recurring meetings and annual planning sessions.
• Arrange domestic travel, including flights, hotels, ground transportation, and itineraries.
• Anticipate and resolve travel-related issues while ensuring a seamless executive experience.
• Prepare and submit accurate expense reports in accordance with company policies.
• Monitor travel and entertainment expenses and assist with budget tracking when needed.
• Partner with other Executive Assistants and Administrative Assistants to ensure effective coverage and coordination across leadership teams.
• Provide guidance, support, and backup coverage for administrative staff as needed.
• Share best practices and contribute to process improvements that enhance administrative efficiency.
• Support department initiatives, events, and special projects.
• Maintain organizational charts, distribution lists, and departmental documentation.
• Coordinate team events, leadership offsites, employee recognition activities, and other business functions.
• Identify opportunities to improve administrative processes and implement effective solutions.

Skills

Calendar management

Travel coordination

Communication skills

Discretion

Executive support

Education

High School diploma or equivalent

Bachelor's degree preferred

Tools

Outlook

Word

PowerPoint

Excel

Teams

Job description

For more than three decades, Crown Castle has led the way in shared communications infrastructure, delivering profitable solutions by connecting communities, businesses, and people, and enabling each to thrive with reliable access to voice and data in more places, faster than ever before. When you join Crown Castle, you become part of a dynamic team of passionate and collaborative professionals engaging in complex challenges and contributing to projects that shape the future of life and work.

ABOUT THE ROLE

The Executive Assistant provides high-level administrative support to two Vice Presidents, serving as a trusted partner responsible for managing complex schedules, coordinating business activities, and ensuring efficient day-to-day operations. This role requires exceptional organizational skills, professionalism, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant will also collaborate with and support other administrative professionals to maintain consistency and efficiency across the organization.

WHAT YOU WILL DO

• Provide comprehensive administrative support to two Vice Presidents.
• Manage complex calendars, prioritize scheduling requests, and resolve conflicts proactively.
• Act as a gatekeeper by evaluating requests, determining priorities, and ensuring executive time is effectively managed.
• Coordinate and prepare materials for meetings, presentations, and leadership discussions.
• Draft, edit, and proofread correspondence, reports, and other business documents.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.
• Schedule and coordinate internal and external meetings, including executive leadership meetings, team meetings, and customer/vendor engagements.
• Organize meeting logistics including conference rooms, virtual meeting platforms, agendas, and supporting materials.
• Track action items and follow up on commitments to ensure timely completion.
• Coordinate recurring meetings and annual planning sessions.
• Arrange domestic travel, including flights, hotels, ground transportation, and itineraries.
• Anticipate and resolve travel-related issues while ensuring a seamless executive experience.
• Prepare and submit accurate expense reports in accordance with company policies.
• Monitor travel and entertainment expenses and assist with budget tracking when needed.
• Partner with other Executive Assistants and Administrative Assistants to ensure effective coverage and coordination across leadership teams.
• Provide guidance, support, and backup coverage for administrative staff as needed.
• Share best practices and contribute to process improvements that enhance administrative efficiency.
• Support department initiatives, events, and special projects.
• Maintain organizational charts, distribution lists, and departmental documentation.
• Coordinate team events, leadership offsites, employee recognition activities, and other business functions.
• Identify opportunities to improve administrative processes and implement effective solutions.

WHAT YOU WILL NEED TO SUCCEED

Education Qualifications

• High School diploma or equivalent
• Bachelors Degree/some college preferred

Experience Qualifications

• 5+ years of experience supporting senior leaders, with experience supporting Vice Presidents or executive-level management preferred.
• Demonstrated experience supporting multiple executives simultaneously.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Excel, and Teams.
• Experience managing complex calendars, travel arrangements, and expense reporting.
• Excellent verbal and written communication skills.
• Strong organizational, prioritization, and time management abilities.
• Ability to handle confidential information with discretion and sound judgment.

Experience working in a corporate environment preferred.

Organizational Structure

Reports to: SVP & VP

Where You Will Work

This role is designated as an in-office position, with the standard schedule being Monday through Friday at the assigned office location. However, recognizing the need for flexibility in certain circumstances, occasional remote work may be permitted with prior approval from the manager.

YOUR COMPANY BENEFITS

At Crown Castle, we do our best to ensure you have access to the resources you need to live a healthy and happy life no matter where you are in life. Our benefits are built around your individual needs, covering physical, mental, and financial health and designed to enhance your quality of life.

We are proud to offer a full suite of health and wealth benefits for you and your loved ones. Below are a few of the key highlights of the many benefits we provide.

• Comprehensive healthcare plans with highly company subsidized premiums and up to $2,000 annual company contribution to your Health Savings Account (HSA base plan for employee and dependents).
• Market-leading 401(k) plan, which includes up to 10% company contributions through our 5% match and 5% profit sharing program (based on employee contributions).
• New-child leave up to 8 weeks of 100% paid leave upon birth or legal adoption of a new child. Birth mothers are eligible for up to 8 weeks of additional 100% paid medical leave.
• Tuition reimbursement up to $5,250 per year of eligible tuition and fees.
• Crown Castle scholarship program awarding up to $10,000 per recipient each year for eligible dependent children of employees and interns.
• Matching charitable contributions to qualified charitable organizations of up to $1,000 per year per teammate.
• Generous paid time-off for eligible full‑time employees (minimum 18 days per year based on years of service).
• All offices provide free beverages and snacks.

Compensation

The pay range offered for this position is $32.79 - $45.10 per hour. A candidate's offer is determined by various factors including but not limited to, depth of experience, role‑related knowledge and skills, relevant education or training, internal alignment, and work location. Depending on the position offered, the compensation package may also include incentive compensation opportunities in the form of a discretionary annual cash bonus or commissions, and equity incentives.

Additional Information

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.Administrative