Strategic Executive Assistant to Two VPs (Hybrid)

Crown Castle in; Houston (TX); Hybrid; USD 44,000 - 62,000; Full time

Benefits offered by this job

Healthcare plans

401(k) plan

Paid time off

Tuition reimbursement

Scholarship program

Matching gifts

Paid holidays

Job summary

Crown Castle, a leader in shared communications infrastructure, is seeking an Executive Assistant to support two Vice Presidents in a fast-paced office environment in Houston, TX. This role requires exceptional organization, discretion, and the ability to manage complex schedules and travel with precision.

You will partner with other administrative professionals to ensure efficiency, handle confidential information, and contribute to cross-functional team initiatives while maintaining

Qualifications

• 5+ years of experience supporting senior leaders, with experience supporting Vice Presidents or executive-level management preferred.
• Experience managing complex calendars, travel arrangements, and expense reporting.
• Excellent verbal and written communication skills.
• Strong organizational, prioritization, and time management abilities.
• Ability to handle confidential information with discretion and sound judgment.

Responsibilities

• Provide comprehensive administrative support to two Vice Presidents.
• Manage complex calendars, prioritize scheduling requests, and resolve conflicts proactively.
• Act as a gatekeeper by evaluating requests, determining priorities, and ensuring executive time is effectively managed.
• Coordinate and prepare materials for meetings, presentations, and leadership discussions.
• Draft, edit, and proofread correspondence, reports, and other business documents.
• Handle confidential and sensitive information with a high degree of discretion and professionalism.
• Schedule and coordinate internal and external meetings, including executive leadership meetings, team meetings, and customer/vendor engagements.
• Organize meeting logistics including conference rooms, virtual meeting platforms, agendas, and supporting materials.
• Track action items and follow up on commitments to ensure timely completion.
• Coordinate recurring meetings and annual planning sessions.
• Arrange domestic travel, including flights, hotels, ground transportation, and itineraries.
• Anticipate and resolve travel-related issues while ensuring a seamless executive experience.
• Prepare and submit accurate expense reports in accordance with company policies.
• Monitor travel and entertainment expenses and assist with budget tracking when needed.
• Partner with other Executive Assistants and Administrative Assistants to ensure effective coverage and coordination across leadership teams.
• Provide guidance, support, and backup coverage for administrative staff as needed.
• Share best practices and contribute to process improvements that enhance administrative efficiency.
• Support department initiatives, events, and special projects.
• Maintain organizational charts, distribution lists, and departmental documentation.
• Coordinate team events, leadership offsites, employee recognition activities, and other business functions.
• Identify opportunities to improve administrative processes and implement effective solutions.

Skills

Calendar management

Travel coordination

Communication skills

Discretion

Executive support

Education

High School diploma or equivalent

Bachelor's degree preferred

Tools

Outlook

Word

PowerPoint

Excel

Teams

Job description

Crown Castle, a leader in shared communications infrastructure, is seeking an Executive Assistant to support two Vice Presidents in a fast-paced office environment in Houston, TX. This role requires exceptional organization, discretion, and the ability to manage complex schedules and travel with precision.

You will partner with other administrative professionals to ensure efficiency, handle confidential information, and contribute to cross-functional team initiatives while maintaining