Executive Assistant

Plombon Insurance; Glendale (AZ); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health, dental, and retirement benefits

Professional development opportunities

Ongoing training in insurance

Job summary

Plombon Insurance in Glendale, Arizona is seeking an organized Executive Assistant to support its executive team. You will be responsible for managing schedules, coordinating meetings, and handling communications to ensure smooth operations.

The ideal candidate will have a Bachelor’s degree, proven experience, and proficiency in Microsoft Office. We offer competitive salary, health benefits, and opportunities for professional development in a supportive team environment.

Qualifications

• Bachelor's degree preferred.
• Proven experience as an executive assistant or similar role.
• Strong organizational and time management skills.

Responsibilities

• Manage executive team’s calendars and schedule appointments.
• Handle internal and external communication for executives.
• Coordinate meetings including agendas and materials.

Skills

Organization

Communication

Time Management

Problem Solving

Microsoft Office Suite

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

Executive Assistant – Plombon Insurance

Plombon Insurance is a well-established insurance brokerage known for its commitment to excellence and dedication to providing top-notch insurance solutions to our clients. Our company specializes in a wide range of insurance products and services, including employee benefits, group insurance, and individual coverage. We are looking for a highly organized and efficient Executive Assistant to support our executive team in their day-to-day operations.

Job Overview

As an Executive Assistant at Plombon Insurance, you will play a pivotal role in supporting the executive team and ensuring the smooth and efficient operation of the company. You will be responsible for managing schedules, coordinating meetings, handling communications, and assisting with various administrative tasks to enable our executives to focus on their strategic responsibilities.

Key Responsibilities

• Calendar Management: Effectively manage the executive team’s calendars, schedule appointments, meetings, and conference calls, and proactively coordinate any changes or conflicts.
• Communication: Act as a primary point of contact for internal and external communication on behalf of the executives, including handling emails, phone calls, and inquiries.
• Meeting Coordination: Organize, plan, and coordinate meetings, including preparing agendas, distributing materials, and ensuring meeting rooms and technology are set up and functioning.
• Travel Arrangements: Make travel arrangements for the executive team, including booking flights, accommodations, and ground transportation, and preparing itineraries.
• Document Management: Maintain and organize important documents, reports, and files, ensuring they are readily accessible to the executive team.
• Administrative Support: Assist with various administrative tasks, including expense reports, document preparation, and data analysis as required.
• Project Assistance: Provide support for special projects and initiatives as directed by the executive team.
• Confidentiality: Handle sensitive and confidential information with discretion and professionalism.

Qualifications

• Bachelor’s degree in Business Administration or a related field (preferred).
• Proven experience as an executive assistant or in a similar role.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively as part of a team.
• Professional demeanor and discretion.
• Adaptability and flexibility in a fast-paced environment.

Benefits

• Competitive salary and commission structure.
• Health, dental, and retirement benefits.
• Opportunities for professional development and advancement.
• Supportive and collaborative team environment.
• Ongoing training and education in the insurance field.

Plombon Insurance is an equal opportunity employer and encourages applications from candidates of all backgrounds.