Exec Assistant StaffFlex

AdventHealth; Orlando (FL); On-site; USD 21,000 - 179,000; Part time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Job summary

AdventHealth in Orlando, FL seeks an experienced administrative professional to support executives. This PRN Day shift role handles scheduling, travel, and document preparation, ensuring polished communications and confidentiality across all tasks.

Responsibilities include organizing meetings, managing calendars, processing expenses, and maintaining files with precision. Strong MS Office skills and professional interaction across stakeholders are essential.

Qualifications

• Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and Word.
• Basic computer navigation skills.
• Online expense reimbursement system knowledge (Preferred).
• Demonstrates ability to adapt to new situations and responsibilities.
• Demonstrates problem-solving skills.
• Strong organizational skills and attention to detail.
• Ability to multitask.
• Ability to interact professionally with all levels of staff and external contacts.
• Must read, write, and speak conversational English.
• Excellent verbal and written communication skills.
• Ability to handle confidential information.
• Ability to work independently or in a team.
• Takes initiative to solve issues and prepare for events.
• Analytical skills.
• Time management and planning skills.
• Additional coursework in computers, business, accounting.
• Adheres to HIPAA confidentiality.

Responsibilities

• Schedules and maintains executive calendars, arranging meetings, facilities, catering, and equipment.
• Organizes recurring executive conference calls.
• Maintains paper and electronic files of correspondence, documents, and reports.
• Prepares, edits, and distributes reports, agendas, minutes, and organizational charts.
• Ensures professional appearance and clear communication in documents.
• Arranges travel for executives and coordinates expense reporting.
• Handles difficult situations with tact and promotes peaceful resolutions.
• Communicates with staff and external contacts professionally.
• Directs incoming communications according to priorities.
• Handles confidential information discreetly.
• Performs other duties as assigned.

Skills

Microsoft Office

Outlook

Excel

PowerPoint

Word

Basic computer navigation

Communication skills

Adaptability

Problem solving

Time management

Confidentiality

Independent/Team work

Education

Associate

High School Diploma

Tools

Online expense reimbursement system

HIPAA knowledge

Job description

Benefits from Day One:

Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance Paid Time Off from Day One 403-B Retirement Plan 4 Weeks 100% Paid Parental Leave Career Development Whole Person Well-being Resources Mental Health Resources and Support Pet Benefits

Schedule:

PRN Shift: Day (United States of America)

Address: 601 E ROLLINS ST City: ORLANDO State: Florida Postal Code: 32803

Job Description:

• Schedules and maintains executive’s calendars, providing necessary logistics for meetings such as agenda, facilities, catering, accommodations, and technical equipment.
• Organizes reoccurring conference calls for executives.
• Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
• Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents.
• Ensures all correspondence and documents have a professional appearance and are organized in a clear, concise, and professional manner with correct grammar, punctuation, and spelling.
• Arranges travel for assigned executives and coordinates schedules, completing expense reporting accurately and timely.
• Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions.
• Communicates with staff, leadership, outside callers, and visitors, representing self and the organization in a professional, courteous manner.
• Directs incoming communications according to executive’s schedule and priorities.
• Deals discretely and appropriately with confidential information.
• Performs other duties as assigned.

Knowledge, Skills, and Abilities:

• Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and Word [Required]
• Basic computer navigation skills [Required]
• Online expense reimbursement system knowledge [Preferred]
• Demonstrates the ability to adapt to new situations and responsibilities [Required]
• Demonstrates problem-solving skills [Required]
• Strong emphasis on organizational skills and strong attention to detail [Required]
• Ability and willingness to multitask [Required]
• Ability to display professional interactions with all levels of internal and external customers [Required]
• Must be able to read, write, and speak conversational English [Required]
• Excellent verbal and written communication skills [Required]
• Ability to deal with data that is of a sensitive and confidential nature [Required]
• Ability to work independently or in a team environment [Required]
• Able to take initiative to solve issues and proactively prepare for upcoming events [Required]
• Analytical skills [Required]
• Time management and planning skills [Required]
• Additional coursework in computers, business, and accounting [Required]
• Understandings and abides by confidentiality of all files, data, telephone conversations, etc., and sustains a level of confidentiality by adhering to ethics of the executive personnel. Handles confidential patient and sensitive information in accordance with HIPAA guidelines [Required]

Education:

• Associate [Preferred]
• High School Grad or Equiv [Required]

Field of Study:

• N/A

Work Experience:

• 3+ job related experience [Required]

Licenses and Certifications:

• National Notary Association Notary Public (NNANP) [Preferred]
• Certified Administrative Professional (CAP) (CAP) [Preferred]

Physical Requirements:

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

Pay Range: $15.00 - $130.00

Background Screening Requirement:

Background Screening Requirement (Florida Law) Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/ This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.