Executive Assistant I

1103 Team Member Services; United States; On-site; USD 30,000 - 56,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

PTO from Day One

403-B Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Resources

Pet Benefits

Job summary

1103 Team Member Services in Altamonte Springs, FL is seeking an administrative professional to manage executive calendars, organize meetings, and handle confidential information with discretion. The role emphasizes professionalism, strong communication, and meticulous documentation.

You will support multiple executives, arrange travel, prepare reports, and coordinate with staff across departments. A high school diploma is required, with an associate preferred, and 3+ years of related

Qualifications

• Proficient in Microsoft Office applications and able to navigate basic computer systems.
• Demonstrates adaptability, problem-solving, and strong organization skills.
• Reads, writes, and speaks conversational English; maintains confidentiality per HIPAA guidelines.

Responsibilities

• Schedules and maintains executive calendars with logistics for meetings.
• Organizes recurring conference calls and prepares reports and documents.
• Maintains files and ensures professional, error-free communications.
• Arranges travel for executives and manages expense reporting.
• Interacts professionally with staff, leadership, and external contacts.

Skills

Microsoft Office Proficiency

Basic computer navigation

Concur

Adaptability

Problem-solving

Organizational skills

Multitasking

Professional interactions

English communication

Written communication

HIPAA knowledge

Independence / teamwork

Initiative

Analytical skills

Time management

Computers, business, accounting

Education

Associate

High School graduate or equivalent

Tools

Concur

Job description

Benefits from Day One:

Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance Paid Time Off from Day One 403-B Retirement Plan 4 Weeks 100% Paid Parental Leave Career Development Whole Person Well-being Resources Mental Health Resources and Support Pet Benefits

Schedule & Location

Schedule: Full time Shift: Day (United States of America)

Address: 900 HOPE WAY City: ALTAMONTE SPRINGS State: Florida Postal Code: 32714

Job Description

• Schedules and maintains executive’s calendars, providing necessary logistics for meetings such as agenda, facilities, catering, accommodations, and technical equipment.
• Organizes reoccurring conference calls for executives.
• Maintains paper and electronic files of all correspondence, documents, reports, and other materials.
• Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents.
• Ensures all correspondence and documents have a professional appearance and are organized in a clear, concise, and professional manner with correct grammar, punctuation, and spelling.
• Arranges travel for assigned executives and coordinates schedules, completing expense reporting accurately and timely.
• Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions.
• Communicates with staff, leadership, outside callers, and visitors, representing self and the organization in a professional, courteous manner.
• Directs incoming communications according to executive’s schedule and priorities.
• Deals discretely and appropriately with confidential information.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and Word [Required]
• Basic computer navigation skills [Required]
• Online expense reimbursement system knowledge such as Concur [Preferred]
• Demonstrates the ability to adapt to new situations and responsibilities [Required]
• Demonstrates problem-solving skills [Required]
• Strong emphasis on organizational skills and strong attention to detail [Required]
• Ability and willingness to multitask [Required]
• Ability to display professional interactions with all levels of internal and external customers [Required]
• Must be able to read, write, and speak conversational English [Required]
• Excellent verbal and written communication skills [Required]
• Ability to deal with data that is of a sensitive and confidential nature [Required]
• Ability to work independently or in a team environment [Required]
• Able to take initiative to solve issues and proactively prepare for upcoming events [Required]
• Analytical skills [Required]
• Time management and planning skills [Required]
• Additional coursework in computers, business, and accounting [Required]
• Understands and abides by confidentiality of all files, data, telephone conversations, etc., and sustains a level of confidentiality by adhering to ethics of the executive personnel.
• Handles confidential patient and sensitive information in accordance with HIPAA guidelines [Required]

Education

• Associate [Preferred]
• High School Grad or Equiv [Required]

Work Experience

3+ job related experience [Required]

Licenses and Certifications

• National Notary Association Notary Public (NNANP) [Preferred]
• Certified Administrative Professional (CAP) (CAP) [Preferred]

Physical Requirements

Physical Requirements - https://tinyurl.com/23km2677 Pay Range: $21.95 - $40.82

Background Screening Requirement

Background Screening Requirement (Florida Law) Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

Equal Opportunity

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Mission & Culture

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.