Administrative Assistant

AdventHealth; Florida; On-site; USD 26,000 - 41,000; Full time

Benefits offered by this job

Benefits from Day One

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Florida is seeking an experienced administrative professional to manage meeting logistics, travel arrangements, and calendar coordination for senior leaders. You will prepare reports, minutes, and documents with a professional standard of grammar and presentation.

Proficiency in Microsoft Office, strong communication, organization, and the ability to work under pressure are essential. Experience with EMR systems is preferred, and a collaborative, service-oriented mindset will

Qualifications

• Excellent English communication, both written and verbal.
• Proven ability to manage calendars, meetings, and travel logistics.
• Strong proficiency in MS Office suite and document formatting.

Responsibilities

• Provides logistics for meetings, including agenda, facilities, catering, accommodations, and technical equipment.
• Organizes recurring conference calls; prepares, edits, and distributes reports, agendas, minutes, org charts, and other documents.
• Manages calendars, travel arrangements, and expense reports; maintains department inventory and purchase orders.

Skills

English communication

Interpersonal skills

Time management

Organizational skills

Calm under pressure

Problem solving

Confidentiality

Teamwork

Data entry

Education

Associate

High School Diploma

Field of Study: Technical degree/certificate in facilities

CPR certification

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Word

EMR systems

Job description

Our promise to you

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance
• Paid Time Off from Day One
• 403-B Retirement Plan
• 4 Weeks 100% Paid Parental Leave
• Career Development
• Whole Person Well-being Resources
• Mental Health Resources and Support
• Pet Benefits

Schedule

Full time

Shift

Day (United States of America)

Address

900 HOPE WAY

City

ALTAMONTE SPRINGS

State

Florida

Postal Code

32714

Job Description

Provides logistics for meetings, including agenda, facilities, catering, accommodations, and technical equipment. Organizes reoccuring conference calls Prepares, edits, and distributes reports, agendas, letters, meeting minutes, organizational charts, and other documents. Ensures all correspondence and documents have a professional appearance with correct grammar, punctuation, and spelling. Makes travel arrangements for assigned leaders and coordinates schedules. Completes expense reports in a timely manner and ensures they are processed by accounting. Manages difficult and demanding situations with tact and calmness while promoting peaceful resolutions. Communicates professionally with staff, leadership, outside callers, and visitors. Directs incoming communications according to director’s schedule and priorities. Other duties as assigned. Schedules and maintains assigned leaders' calendars and updates Outlook with current information. Manages daily mail pick-up and distribution, package shipments, and certified mail, tracking all requests electronically. Maintains department inventory of office supplies and equipment, including purchase orders and check requests.

Knowledge, Skills, and Abilities

• Demonstrates ability to communicate by reading, writing legibly, speaking, and comprehending English effectively to carry out job requirements
• Proficient with Microsoft Office, including Outlook, Excel, PowerPoint, and Word
• Demonstrates strong interpersonal skills by effectively communicating with all levels of management, staff, outside vendors, and patients
• Exhibits effective time management and organizational skills with a strong emphasis on attention to detail and the ability to multitask
• Ability to remain calm under pressure and adapt to new situations and responsibilities
• Demonstrates problem-solving skills, including the ability to effectively solve problems in complex situations
• Familiarity with Electronic Medical/Health Records preferred; proficiency in medical terminology also [Preferred]
• Ability to work independently or in a team environment, demonstrating flexibility in work patterns
• Displays professional interactions with all levels of internal and external customers
• Must possess basic computer navigation skills and the ability to use technologies needed to perform job duties
• Knowledge and skills necessary to address age-appropriate considerations relating to the communication and safety needs of the patient populations served
• Strong math skills with an ability to understand and work with spreadsheets [Preferred]
• Excellent verbal and written communication skills, with the ability to effectively communicate in oral and written form and create positive interpersonal relationships
• Knowledge of intermediate to advanced application of Microsoft Office Suite and patient database systems
• Ability to deal with data of a sensitive and confidential nature and maintain confidentiality

Education

• Associate [Preferred]
• High School Grad or Equiv [Required]

Field of Study

• Technical degree/certificate in a facilities related field

Work Experience

• 1+ healthcare experience [Preferred]
• 1+ secretarial experience [Required]

Licenses and Certifications

• Cardiopulmonary Resuscitation (CPR) [Preferred]

Physical Requirements

(Please click the link below to view work requirements)

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$18.87 - $30.19

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.