Executive Assistant

Insured Retirement Institute (IRI); Washington (District of Columbia); Remote; USD 80,000 - 92,000; Full time

Job summary

A leading organization within the financial services sector is looking for a proactive Executive Assistant to support C-level executives. This remote position demands exceptional organizational skills, proficiency in tools like Microsoft PowerPoint and Canva, and the ability to manage multiple priorities under pressure. The successful candidate will play a pivotal role in ensuring smooth operations through effective communication and problem-solving.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Work/Life Balance Programs

Qualifications

• 5+ years of experience supporting C-level executives.
• Proficient in creating executive-level presentations.
• Event coordination and project task management experience.

Responsibilities

• Provide executive-level administrative support, including calendar management and meeting preparation.
• Design visually appealing PowerPoint presentations.
• Coordinate virtual meetings and manage logistics for events.

Skills

Organizational skills

Time management

Strong verbal communication

Written communication

Problem solving

Attention to detail

Tech-savvy

Education

Bachelor's degree preferred

Tools

Microsoft PowerPoint

Microsoft Office Suite

Canva

Adobe Acrobat

Zoom

Microsoft Teams

Job description

Join to apply for the Executive Assistant role at Insured Retirement Institute (IRI)

Join to apply for the Executive Assistant role at Insured Retirement Institute (IRI)

Insured Retirement Institute (IRI) provided pay range

This range is provided by Insured Retirement Institute (IRI). Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $92,000.00/yr

Who We Are

At the Insured Retirement Institute (IRI), we have a fantastic team committed to our mission of championing retirement security for all Americans. We are seeking an exceptional Executive Assistant with at least five (5) years of experience supporting C-level executives, preferably within an association, membership organization, or marketing team.

About the Role: We are looking for a highly skilled and proactive Executive Assistant to support the Chief Operating Officer (COO) and the Director of Human Resources (DHR) in a fast-paced, mission-driven financial services organization. This role requires exceptional organizational abilities, strong design sensibility, and proven expertise in managing virtual meetings and events.

This is not a traditional administrative role—strong PowerPoint, design, virtual meeting, and event coordination skills are a top priority.

In this role, you will provide top-level administrative support to our executives, ensuring seamless coordination of calendars, meetings, schedules, email correspondence, travel arrangements, and expense reporting. As a trusted gatekeeper, you will manage priorities, handle sensitive information with discretion, and anticipate business needs. Your expertise extends to event planning, report creation, and executive correspondence. Whether taking meeting minutes for committee meetings, managing webinar logistics, planning meetings, or negotiating vendor contracts, you thrive under pressure and consistently deliver results. If you excel at organization and proactive problem-solving, this is the perfect opportunity.

The ideal candidate is business-savvy, highly skilled in time management, and adept at prioritizing tasks to keep executives focused and productive. Success in this role requires a self-starter who approaches challenges with urgency and minimal guidance. You anticipate the needs of the COO and DHR, proactively identifying issues that require escalation while keeping leadership well-informed. Your ability to problem-solve efficiently and drive solutions with an outcome-oriented approach sets you apart.

Additionally, you must be proficient in creating PowerPoint presentations that effectively communicate key information in a polished and professional manner. A strong business acumen, eagerness to learn.

This position is ideal for someone eager to work in a mission-driven, small-team setting within a dynamic industry. You are flexible, highly organized, and proactive, with a strong sense of ownership and accountability. Working 100% remotely, this role requires a high level of professionalism, cross-functional collaboration, and communication with key business leaders and internal stakeholders.

Key Responsibilities

• Executive Support: Provide high-level administrative support including calendar management, travel coordination, and meeting preparation for senior executives.
• Presentation Design: Create and format visually compelling PowerPoint presentations that communicate strategic messages with clarity and impact.
• Virtual Meeting & Event Management: Coordinate and manage virtual meetings, webinars, and internal/external events—handling logistics, agendas, technology platforms, and follow-up.
• Design & Document Preparation: Assist in the development of branded materials, reports, and internal communications using tools such as PowerPoint, Canva, and Adobe Acrobat.
• Project & Task Coordination: Track deadlines, manage task lists, and assist with special projects requiring cross-functional coordination and attention to detail.

Key Qualifications

• Strong proficiency in Microsoft PowerPoint and virtual meeting platforms (Zoom, Microsoft Teams, etc.)
• Experience designing executive-level presentations and professional documents.
• Highly organized with excellent attention to detail and follow-through.
• Proficient in tools such as Microsoft Office Suite, Canva, or Adobe tools.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

Preferred Qualifications

• Prior experience supporting C-level executives.
• Background in financial services or a regulated industry.
• Familiarity with event platforms and scheduling tools.
• A highly skilled administrative professional with 5+ years of relevant administrative experience, ideally working in a trade association, non-profit, or marketing department.
• Excellent organizational and calendar management
• Strong understanding of business priorities.
• Ability to meet tight deadlines while managing multiple requests.
• Exceptional verbal and written communication skills.
• Tech-savvy problem solver, highly skilled in Microsoft Office Suite, database systems, and event virtual tools
• Forward-thinking problem solver who actively seeks opportunities and proposes solutions
• Confident, enthusiastic, reliable, and honest.
• Commitment to continuous improvement
• High level of integrity and discretion in handling confidential information
• Professionalism in interactions with staff at all levels, both inside and outside of IRI.
• Bachelor’s degree preferred or equivalent administrative experience
• Available for occasional travel, with advance notice.

This role involves close collaboration with team members to facilitate activities and projects. The ability to work independently while maintaining a strong sense of ownership and customer service is highly valued.

Compensation and Benefits

Our compensation and benefits address a wide range of personal priorities and needs, giving employees the assurance that their health and wellness are equally important to us. IRI offers medical, dental, vision, PTO, 401(k) plan, life insurance, short-term and long-term disability insurance, generous work/life balance programs (e.g., remote work, floating holidays, summer Friday hours, and volunteer service hours) and a commitment to professional development.

Ready to bring your expertise to a meaningful role? Apply today! We’d love to meet you.

Equal Employment Opportunity Employer

The Insured Retirement Institute (IRI) is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by applicable.

Please note: IRI conducts background checks on all candidates.

Principals Only.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Design

• Industries

  Financial Services and Non-profit Organizations

Referrals increase your chances of interviewing at Insured Retirement Institute (IRI) by 2x

Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Disability insurance

Paid maternity leave

Paid paternity leave

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