Executive Assistant | Physician Compliance | Part/Time | Remote

University of Florida Jacksonville Physicians, Inc.; Jacksonville (FL); Remote; USD 60,000 - 80,000; Part time

Job summary

A leading healthcare organization is seeking a part-time Executive Assistant for the Physician Compliance team. This role involves providing essential administrative support, organizing records, and ensuring effective communication within the department. The ideal candidate will have extensive experience in administrative tasks, proficiency in Microsoft Office, and a background in academic healthcare systems is a plus.

Qualifications

• 3 years senior administrative experience required.
• 3 years Microsoft Office proficiency required.
• Preferred: 3 years academic healthcare system experience.

Responsibilities

• Organizes appointments, schedules meetings, and transcribes minutes.
• Maintains department records and ensures adequate scheduling.
• Assists in organizing travel documentation for physicians.

Skills

Microsoft Office proficiency

Education

High School Diploma or GED

Associates degree

Job description

Executive Assistant | Physician Compliance | Part-Time | Remote

Join to apply for the Executive Assistant | Physician Compliance | Part-Time | Remote role at University of Florida Jacksonville Physicians, Inc.

Overview

Under the direction of the manager, coordinates the day-to-day administrative support activities in the Department/Division. Organizes and performs all office and clerical support services within the Department/Division. May act as an intermediary for the department.

Responsibilities

Essential Functions

• Organizes and performs all office and clerical functions including, but not limited to, setting appointments, scheduling meetings, answering the telephone, taking and transcribing meeting minutes.
• Organizes and maintains Department records, reports, minutes to meetings, and other related documents. Ensures scheduling in advance of adequate rooms, reservation and delivery of needed equipment, and catering of food, when appropriate, for meetings and training sessions.
• Provides administrative support to faculty and staff in the Department of Community Health and Family Medicine.
• Skilled in researching, writing, preparing reports, and creating presentations.
• Assist in preparation, submission, and maintenance of administrative documents and forms for satellite physicians.
• Assists in organizing and maintaining all travel documentation and reports; vacation and leave requests for satellite physicians.
• Coordinates Kronos time and attendance for the Department of Community Health and Family Medicine and Ambulatory Care Services staff.
• Performs other administrative duties as directed.
• Monthly preparation of CHFM Administrative portion (e.g., new hiring of provider photos, clinic openings, special events) of billboard outside of office.
• Participate in Division Manager's meetings in the absence of the Administrative Manager II and follow-up on information provided.
• Additional duties as assigned, which may vary.

Qualifications

Experience Requirements

• Required: 3 years senior administrative experience, 3 years Microsoft Office proficiency
• Preferred: 3 years academic healthcare system experience

Education Requirements

• High School Diploma or GED required
• Associates degree preferred

UFJPI is an Equal Opportunity Employer and Drug-Free Workplace.

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Part-Time
• Job function: Administrative
• Industries: Hospitals and Health Care

Referrals increase your chances of interviewing at University of Florida Jacksonville Physicians, Inc. by 2x.

Set job alerts for “Executive Assistant” roles.

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.