Administrative Assistant - York Hospital - Days

WellSpan Health; York, Northern (York County, KY); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Retirement savings plan

Paid time off (PTO)

Education assistance

DailyPay

Job summary

WellSpan Health is seeking an Administrative/Executive Assistant to perform diversified and confidential administrative duties in a full-time, 40-hour workweek. Responsibilities include dictation transcription, calendar management, meeting coordination, and reporting. Requires strong technical and interpersonal skills, with 2 years of experience and an Associates degree preferred.

Typical hours are Monday–Friday, 8:00 a.m. to 4:00 p.m., with possible variations based on need.

Qualifications

• High School Diploma or GED is required.
• Associates degree in business administration preferred.
• Two years of work experience required.

Responsibilities

• Composes documents from dictation and prepares memorandums, policies, minutes, letters, forms, and procedures.
• Answers telephones, routes callers, takes messages and provides routine information.
• Schedules appointments and maintains calendars.
• Schedules, coordinates and attends meetings and records minutes.
• Compiles data for reports and prepares regularly scheduled or special reports.
• Enters and retrieves data using computer software applications.

Skills

Basic Computer Skills

Transcription Skills

Education

High School Diploma or GED

Associates Degree Business Administration

Job description

Specialty: Administrative / Executive Assistants

Ask me about WellSpan being one of America's Greatest Places to work.

Full time (40 hours weekly)
Monday-Friday 8:00a-4:00p (hours could vary based on need)

General Summary

Performs diversified and confidential administrative duties. Requires an intermediate degree of technical and communications/interpersonal skills, knowledge, and ability. May administer/coordinate programs, projects, and/or processes as assigned.

Duties and Responsibilities

Essential Functions:

• Composes from dictation and documents memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other correspondence as appropriate.
• Answers telephones, routes callers, takes messages and provides routine information to callers.
• Schedules appointments; maintains and updates daily calendar(s).
• Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required.
• Collects information needed by leader or team for conferences and/or reports.
• Sets up and maintains files and records which may contain confidential information.
• Takes and transcribes dictation of a highly confidential nature.
• Compiles data for and prepares regularly scheduled or special reports, analyzes and statements.
• Enters and/or retrieves data from established computer files or cloud-based systems using knowledge of various computer software applications.
• Opens and routes incoming mail; distributes correspondence and other material to staff.
• Administers/coordinates programs, projects, and/or processes as assigned.

Common Expectations

• Maintains established policies and procedures, objectives, quality assessment and safety standards.
• Maintains professional growth and development.
• Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation.
• The following are nonessential job accountabilities for ADA purposes:
• Makes travel and lodging arrangements directly or through travel agencies.
• Prepares PO payment requests as directed.
• Orders office supplies as necessary.
• Greets and directs visitors.

Travel Requirements

Qualifications

Minimum Education

• High School Diploma or GED Required
• Associates Degree Business Administration Preferred

Work Experience

• 2 years Required

Knowledge, Skills, and Abilities

• Basic Computer Skills
• Transcription Skills

Benefits Offered

• Retirement savings plan
• Paid time off (PTO)
• Education assistance
• Financial education and support, including DailyPay

At WellSpan Health, we are committed to treating all applicants fairly, regardless of their job classification. If you require assistance or accommodation due to a disability, please reach out to us via email at [e-mail]. We will evaluate requests for accommodation on a case-by-case basis. Please note that we will only respond to inquiries related to reasonable accommodation from this email address. Rest assured, all requests for assistance or accommodation are handled confidentially, allowing applicants to share their needs openly and honestly with us.