Executive Assistant

Ultimate Staffing Services; San Diego (CA); On-site; USD 40,000 - 44,000; Full time

Job summary

Ultimate Staffing Services is seeking a polished Executive Assistant to provide high-level administrative support to C-suite leadership in San Diego, CA. The role involves managing complex calendars, coordinating travel, and handling confidential information with professionalism.

Responsibilities include direct support to executives, liaison with internal and external teams, and preparation of reports and materials.

Qualifications

• Experience supporting C-level executives.
• Coordinate executive travel and detailed itineraries.
• Strong calendar management and scheduling experience.
• Excellent written and verbal communication skills.

Responsibilities

• Provide direct administrative support to C-level executives.
• Manage complex calendars, meetings, appointments, and scheduling.
• Coordinate domestic and international travel and itineraries.
• Prepare expense reports, correspondence, presentations, and meeting materials.
• Liaise between executives, internal teams, clients, and external partners.
• Coordinate executive meetings and track follow-up items and deadlines.
• Handle confidential information with a high level of discretion.
• Anticipate executive needs and proactively manage competing priorities.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

MS Office

Discretion

Tools

Outlook

Word

Excel

PowerPoint

Job description

Our client is seeking a polished and highly organized Executive Assistant to provide high-level administrative support to C-suite leadership. This individual will manage complex schedules, coordinate executive travel, and serve as a trusted partner while handling sensitive information with professionalism and discretion.

Key Responsibilities:

• Provide direct administrative support to C-level executives
• Manage complex calendars, meetings, appointments, and scheduling
• Coordinate domestic and/or international travel, including flights, hotels, transportation, and detailed itineraries
• Manage last-minute travel changes and scheduling adjustments
• Prepare expense reports, correspondence, presentations, and meeting materials
• Serve as a liaison between executives, internal teams, clients, and external partners
• Coordinate executive meetings and track follow-up items and deadlines
• Handle confidential information with a high level of discretion
• Anticipate executive needs and proactively manage competing priorities

Requirements:

• Previous Executive Assistant experience supporting C-level executives
• Must have hands-on experience coordinating executive travel and detailed itineraries
• Strong calendar management and scheduling experience
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Polished, proactive, highly organized, and able to thrive in a fast-paced environment

Pay: $29-$32/hour

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.