Executive Assistant

Insight Global; Durham (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Insight Global is seeking an organized Executive Assistant to support senior leadership in Durham, NC. The role requires managing calendars, coordinating meetings, and handling complex travel logistics across domestic and international operations.

You will serve as a liaison between executives, internal teams, and external stakeholders, preparing reports and materials, and ensuring deadlines are met while safeguarding confidential information.

Qualifications

• 3-5+ years of experience supporting senior executives or leadership teams.
• Proven experience with complex calendar management and prioritizing competing demands.
• Demonstrated experience coordinating domestic and international travel logistics.

Responsibilities

• Provide high-level administrative support to executives, including managing calendars, meetings, and daily priorities.
• Coordinate and maintain complex calendar management across multiple time zones.
• Plan, book, and manage domestic and international travel logistics, including flights, accommodations, and itineraries.
• Serve as a point of contact between executives, internal teams, and external stakeholders.
• Prepare and organize reports, presentations, and meeting materials.
• Track action items and follow up to ensure deadlines are met.
• Manage expense reports, invoices, and general administrative tasks.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Calendar management

Travel logistics

Executive support

Communication skills

Discretion & confidentiality

Job description

Job Description

Overview

We are seeking a highly organized and proactive Executive Assistant to support senior leadership. This role requires strong administrative expertise, exceptional attention to detail, and the ability to manage complex scheduling and logistics across domestic and international operations.

Key Responsibilities

• Provide high-level administrative support to executives, including managing calendars, meetings, and daily priorities
• Coordinate and maintain complex calendar management, including scheduling across multiple time zones
• Plan, book, and manage domestic and international travel logistics, including flights, accommodations, ground transportation, and itineraries
• Serve as a point of contact between executives, internal teams, and external stakeholders
• Prepare and organize reports, presentations, and meeting materials
• Track action items and follow up to ensure deadlines are met
• Manage expense reports, invoices, and general administrative tasks
• Maintain confidentiality and handle sensitive information with discretion

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail]. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

Required Qualifications

• 3-5+ years of experience supporting senior executives or leadership teams
• Proven experience with complex calendar management, including prioritizing competing demands
• Demonstrated experience coordinating domestic and international travel logistics (multi-leg itineraries, time zones, visas, etc.)
• Strong organizational and time management skills with the ability to multitask
• Excellent written and verbal communication skills
• High level of professionalism and discretion Experience with project management, including tracking timelines, coordinating stakeholders, and driving deliverables
• Experience supporting C-level or VP-level executives
• Familiarity with corporate travel tools and expense platforms
• Ability to work in fast-paced, high-demand environments
• Strong problem-solving mindset and proactive approach